Classroom Technology
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Interactive Hybrid Classroom
Before you Start Please visit our classroom overview for information on available technology in our rooms. You will need a computer to connect to one of our classrooms. How to Present Step 1: Touch Screen to Continue. Step 2: Connect computer to desired source. Step 3: Select Presentation: USB-C: Select if connected to USB-C Cable. HDMI: Select if connected to HDMI Cable. Main Mersive: Select if wirelessly presenting with Solstice. Touch/Annotate: Select if using interactive display by podium. Presentation Audio Options Mic is Active – mute/unmute classroom microphone. Speakers On – mute/unmute/control speaker volume. Projector Mute – mute/unmute projectors. Using the Camera Step 1: Select Camera. Step 2: Adjust Camera. Tracking on: start presenter auto tracking. Please note camera tracking will only follow one presenter at a time. Tracking off: stop presenter auto tracking. Camera Presets: select preset camera views. Camera Directional Controls: manually adjust camera angles (left, right, up, down). Zoom In: Zoom in camera. Zoom Out: Zoom out camera. Step 3: After camera is adjusted, select Presentation to return to the main menu. Interactive White Board Display The interactive whiteboard provides a smooth pen-on-paper writing feel. You can annotate, email, and share content for seamless collaboration. The whiteboard comes with two digital pens that are located on the display. How to Use Step 1: Using the Stylus, touch the screen and begin writing. Please note a third party stylus can be used. Drawing Tools Menu Pen/Brush Mode: Choose between Pen or Brush Mode. Color Wheel: Choose font color from a pallet of colors. Math Tools: A collection of precision measuring and drawing devices. Crop. Undo. Redo. Change Roll: Advances to the next screen for a blank canvas to draw on. Add Layer: Provides a transparent sheet that covers the screen to annotate on. Create a new blank page. Search the Internet. Advance Settings Please note advance settings gives you the option to create new rolls, save rolls, view previous rolls, and select forms to annotate on. Steps to share Whiteboard to Projector Step 1: Select the arrow icon on top of the screen. Step 2: Choose Export. Step 3: Select Screen Share and Wired. Steps to Email Content Step 1: Select the arrow button on top of screen. Step 2: Choose Export. Step 3: Select Email. Step 4: Enter the desired email address and select what files you would like to send. Once completed, click Send. Zoom Rooms Zoom Rooms is a physical conference room software that makes starting or joining a meeting simple and seamless. You can start a Zoom Meeting with just a tap of a button on our touch panels. With Zoom Rooms, you can join meetings wirelessly, share content effortlessly, and utilize our classroom technology such as cameras, microphones, and speakers. How to Use Step 1: Select Zoom on the touch panel. New Meeting: start new meeting Join: enter Meeting ID Please note if joining a meeting, admit classroom as participant and promote to co-host on your computer. Camera/Microphone/Speaker will automatically connect. Zoom Rooms Menu To Mute/unmute room microphone select Mute. To Start/Stop room camera select Stop Video. To Record select record and enter email address. To Allow Participants to share, select Security. Under Allow Participants to, click the toggle next to share screen. Once selected, click Done. To share content from a computer, select Share Content or Camera. A share key will be generated. Select Share on the Zoom Desktop Client on the computer and enter the Share Key or Meeting ID. Steps to use the Interactive Whiteboard with Zoom Rooms Step 1: Join or Start a New Meeting in Zoom Rooms. Step 2: On the interactive whiteboard, touch the screen. Step 3: Select Whiteboard (Classic). Please Note you are now sharing the Whiteboard Screen in your Zoom Meeting. Step 4: Use the stylus located on the side of the display and begin writing on the interactive whiteboard. Teams Step 1: Select Zoom on the touch panel. Step 2: Select Teams and Enter the Meeting ID and Passcode of the Teams Meeting you are joining. Please note you will be entered in the meeting once the host admits you. Note: If you are the host of the Teams Meeting, you must start the meeting via your computer first before joining through the touch panel. When joining the meeting on your computer, select Don't use Audio. Note: To share your computer screen via Teams, you must join the meeting on your computer. Within the meeting select Share and Screen. If you would like to share a specific file, please open the file on your computer, select Window, and choose the option that previews the file you would like to present. Steps to Exit Zoom Rooms on the Touch Panel Step 1: Touch the top of the screen and select the Home Icon. Step 2: Select Presentation. Using Zoom with a Computer Please Note Camera, Microphone, and Speaker name varies from room to room. Step 1: Connect your computer to the USB-C cable on podium. Step 2: On the touch-panel click Presentation and select Podium USB-C. Step 3: Open Zoom on your computer and select the Settings Icon on the right-hand side. Step 4: Under Video, select classroom camera. Please note you will see a preview of the room once the right camera is selected. Step 5: Under Audio, for microphone and speaker select classroom microphone and speaker. Please note you can test the microphone and speaker to ensure the right settings is selected. Step 6: Close Settings and Join your Zoom Meeting. FAQs Why can't I see my computer on the display? Make sure cables are secured on podium. Make sure cables are not damaged, if they are please contact Client Support Services at support@stevens.edu or 201-380-6599. Please make sure your laptop is set to Duplicate mode (PC setting) or Mirror display (Mac setting). Why can't I hear my computer audio from the speakers? For USB-C and HDMI, make sure the audio cable is securely connected to laptop and podium. Check audio settings on laptop to see if classroom speakers is selected when using HDMI. Why can't I connect to the camera? Please make sure you are connected to the podium using the USB-C cable. Camera does not work with HDMI. Why can't I connect to Solstice Wireless Projection? Please make sure you are connected to the Stevens network, Solstice is available to Faculty, Staff, and Students. For iPad users, please make sure you have selected the Screen Mirroring option. Please make sure you are typing in the correct four-digit key code, a new code is created every time you are disconnected. Who do I Contact for Rooms Issues? For all technology issues or a laptop adapter loan please contact Client Support Services at support@stevens.edu or 201-380-6599 for immediate assistance. Please contact classroomissues@stevens.edu for all furniture related issues or to have markers replaced and whiteboards cleaned. Seating Charts To view seating charts for classrooms, click here. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599
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Standard Hybrid Classroom with Zoom Rooms
Before you Start Please visit our classroom overview for information on available technology in our rooms. You will need a computer to connect to one of our classrooms. How to Present Step 1: Touch Screen to Continue. Step 2: Select Presentation: USB-C: Select if connected to USB-C Cable. HDMI: Select if connected to HDMI Cable. Main Mersive: Select if wirelessly presenting via Solstice. Presentation Audio Options Mic is Active – mute/unmute classroom microphone. Speakers On – mute/unmute/control speaker volume. Projector Mute – mute/unmute presenting to projectors. Using the Camera Step 1: Select Camera. Step 2: Adjust Camera. Tracking on: start presenter auto tracking. Please note camera tracking will only follow one presenter at a time. Tracking off: stop presenter auto tracking. Camera Presets: select preset camera views. Camera Directional Controls: manually adjust camera angles (left, right, up, down). Zoom In: Zoom in camera. Zoom Out: Zoom out camera. Step 3: After camera is adjusted, select Presentation to return to the main menu. Zoom Rooms Zoom Rooms is a physical conference room software that makes starting or joining a meeting simple and seamless. You can start a Zoom Meeting with just a tap of a button on our touch panels. With Zoom Rooms, you can join meetings wirelessly, share content effortlessly, and utilize our classroom technology such as cameras, microphones, and speakers. How to Use Step 1: Select Zoom on the touch panel. New Meeting: start new meeting. Join: enter Meeting ID. Please note if joining a meeting, admit classroom as participant and promote to co-host on your computer. Camera/Microphone/Speaker will automatically connect. Zoom Rooms Menu To Mute/unmute room microphone select Mute. To Start/Stop room camera select Stop Video. To Record select record and enter email address. To Allow Participants to share, select Security. Under Allow Participants to, click the toggle next to share screen. Once selected, click Done. To share content from a computer, select Share Content or Camera. A share key will be generated. Select Share on the Zoom Desktop Client on the computer and enter the Share Key or Meeting ID. Teams Step 1: Select Zoom on the touch panel. Step 2: Select Teams and Enter the Meeting ID and Passcode of the Teams Meeting you are joining. Please note you will be entered in the meeting once the host admits you. Note: If you are the host of the Teams Meeting, you must start the meeting via your computer first before joining through the touch panel. When joining the meeting on your computer, select Don't use Audio. Note: To share your computer screen via Teams, you must join the meeting on your computer. Within the meeting select Share and Screen. If you would like to share a specific file, please open the file on your computer, select Window, and choose the option that previews the file you would like to present. Steps to Exit Zoom Rooms on the Touch Panel Step 1: Touch the top of the screen and select the Home Icon. Step 2: Select Presentation. Using Zoom with a Computer Please Note Camera, Microphone, and Speaker name vary from room to room. Step 1: Connect your computer to the USB-C cable on podium. Step 2: On the touch-panel click Presentation and select Podium USB-C. Step 3: Open Zoom on your computer and select the Settings Icon on the right-hand side. Step 4: Under Video, select classroom camera. Please note you will see a preview of the room once the right camera is selected. Step 5: Under Audio, for microphone and speaker select classroom microphone and speaker. Please note you can test the microphone and speaker to ensure the right settings is selected. Step 6: Close Settings and Join your Zoom Meeting. FAQs Why can't I see my computer on the display? Make sure cables are secured on podium. Make sure cables are not damaged, if they are please contact Client Support Services at support@stevens.edu or 201-380-6599. Please make sure your laptop is set to Duplicate mode (PC setting) or Mirror display (Mac setting). Why can't I hear my computer audio from the speakers? For USB-C and HDMI, make sure the audio cable is securely connected to laptop and podium. Check audio settings on laptop to see if classroom speakers is selected when using HDMI. Why can't I connect to the camera? Please make sure you are connected to the podium using the USB-C cable. Camera does not work with HDMI. Why can't I connect to Solstice Wireless Projection? Please make sure you connected to the Stevens network, Solstice is available to Faculty, Staff, and Students. For iPad users, please make sure you have selected Screen Mirroring option. Please make sure you are typing in the correct four-digit key code, a new code is created every time you are disconnected. Who do I Contact for Rooms Issues? For all technology issues or a laptop adapter loan please contact Client Support Services at support@stevens.edu or 201-380-6599 for immediate assistance. Please contact classroomissues@stevens.edu for all furniture related issues or to have markers replaced and whiteboards cleaned. Seating Charts To view seating charts for classrooms, click here. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599
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Standard Hybrid Classroom
Before you Start Please visit our classroom overview for information on available technology in our rooms. You will need a computer to connect to one of our classrooms. How to Present Step 1: Touch Screen to Continue. Step 2: Select Presentation. Lectern Input - Select if connected to HDMI Cable. Solstice – Select if wirelessly presenting with Solstice. Please note some touch panels will have an option called Wall Input, select if connected to HDMI. Presentation Audio Options Speakers On – mute/unmute classroom speakers. Projector Mute – mute/unmute projector. Mic is active – mute/unmute video conferencing audio. Using the Camera Step 1: Select Camera. Step 2: Adjust Camera. Tracking on: turn on presenter auto tracking. Please note camera tracking will only follow one presenter at a time. Tracking off: turn off presenter auto tracking. Camera Presets: select preset camera angles. Camera Directional Controls: manually adjust camera angles (left, right, up, down). Zoom In: Zoom in camera. Zoom Out: Zoom out camera. Step 3: After camera is adjusted with preferred view, select Presentation to return to the main menu. Zoom Computer Settings Please note Camera, Microphone, and Speaker name vary from room to room. Step 1: Connect your computer to the HDMI and USB-A Cable. Step 2: On the touch-panel click Presentation and select HDMI or Wall Input. Step 3: Open Zoom on your computer and select the Settings Icon on the right-hand side. Step 4: Under Video, select classroom camera. Please note you will see a preview of the room once the right camera is selected. Step 5: Under Audio, for microphone and speaker select classroom mic and speaker. Please note you can test the microphone and speaker to ensure the right settings were selected. Step 6: Close Settings and Join your Zoom Meeting. FAQs Why can't I see my computer on the display? Make sure cables are secure. Make sure cables are not damaged, if they are please contact Client Support Services at support@stevens.edu or 201-380-6599. Please make sure your laptop is set to Duplicate mode (PC setting) or Mirror display (Mac setting). Why can't I hear my computer audio from the speakers? For USB-C and HDMI, make sure the audio cable is securely connected to laptop and wall plate. Check audio settings on laptop to see if classroom speakers is selected when using HDMI. Why can't I connect to the camera? Please make sure you are also connected to the USB-A cable. Camera does not work with HDMI. Why can't I connect to Solstice Wireless Projection? Please make sure you are connected to the Stevens network, Solstice is available to Faculty, Staff, and Students. For iPad users, please make sure you have selected the Screen Mirroring option. Please make sure you are typing in the correct four-digit key code, a new code is created every time you are disconnected. Who do I Contact for Rooms Issues? For all technology issues or a laptop adapter loan please contact Client Support Services at support@stevens.edu or 201-380-6599 for immediate assistance. Please contact classroomissues@stevens.edu for all furniture related issues or to have markers replaced and whiteboards cleaned. Seating Charts To view seating charts for classrooms, click here. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599
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General Non-Hybrid Classroom
Before you Start Please visit our classroom overview for information on available technology in our rooms. You will need a computer to connect to one of our classrooms. How to Present Steps on How to Present Step 1: Select Power. Step 2: Plug in HDMI cable to your computer. Step 3: Select Source to cycle through inputs, stop when correct input is displayed. Please note source's include HDMI, VGA, and Solstice. Please note some wall controls have a button labeled Solstice and HDMI. Step 4: Press Power button twice to turn off the projector. Steps for Presentation Audio Step 1: Select the volume icon on your computer. For HDMI, select Epson PJ For Solstice, select Solstice Desktop Speakers. FAQs Why can't I see my computer on the display? Make sure cables are secured. Make sure cables are not damaged, if they are please contact Client Support Services at support@stevens.edu or 201-380-6599. Please make sure your laptop is set to Duplicate mode (PC setting) or Mirror display (Mac setting). Why can't I hear my computer audio from the speakers? For USB-C and HDMI, make sure the audio cable is securely connected to laptop from wall plate. Check audio settings on laptop to see if classroom speakers is selected when using HDMI. Why can't I connect to Solstice Wireless Projection? Please make sure you are connected to the Stevens network, Solstice is available to Faculty, Staff, and Students. For iPad users, please make sure you have selected Screen Mirroring option. Please make sure you are typing in the correct four-digit key code, a new code is created every time you are disconnected. Who do I Contact for Rooms Issues? For all technology issues or a laptop adapter loan please contact Client Support Services at support@stevens.edu or 201-380-6599 for immediate assistance. Please contact classroomissues@stevens.edu for all furniture related issues or to have markers replaced and whiteboards cleaned. Seating Charts To view seating charts for classrooms, click here. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599
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Solstice Wireless Presentation
Solstice Wireless Presentation allows you to wirelessly present from your computer and mobile devices. Solstice is available in all classrooms, conference rooms, and event spaces on campus. Steps on How to Present Step 1: Locate the IP Address on the Solstice Splash Page. Step 2: Open the Solstice Application on your computer. If you don't have the application installed, scroll down to get step-by-step instructions on installing Solstice on your computer. Step 3: Type the Solstice IP address in the search bar and press enter. Please note you will only need to enter an IP if using Solstice for the first time on your device. After you have successfully connected/disconnected from Solstice, you will see a menu of other displays on campus with Solstice. If you do not see either menus after following these steps, please visit our Solstice Discovery Mode Article. Step 4: Once prompted, enter the screen key shown on the room display and click Connect. Please note a new room key is generated each time you connect. Step 5: Select Desktop. You are now wirelessly projecting using Solstice. How to Download Solstice on your computer Step 1: Locate the IP Address on the Solstice Splash Page. Step 2: Enter the IP Address in the web browser on your computer and press enter. Step 3: Select Get the App. The application will download and the installation will begin. Follow the instructions on your computer screen to complete the installation. Steps to Install the Solstice Mobile Application Step 1: Open your phone's app store and search Mersive Solstice. Please note Solstice is available in both the iOS App Store and Google Play. Step 2: Install App. Step 3: Follow the steps mentioned above on how to present. Recommended Settings Step 1: Open Solstice application on your computer or Mobile device and select settings. Step 2: Under Control, select the toggle button next to Auto Share audio with Desktop and Solstice Location Service. FAQs Why can't I connect to Solstice Wireless Presentation? Please make sure you are connected to the Stevens network, Solstice is available to Faculty, Staff, and Students. For iPad users, please make sure you have selected Screen Mirroring option. Please make sure you are typing in the correct four-digit key code, a new code is created every time you are disconnected. Who do I Contact for Room related Issues? For all technology issues or a laptop adapter loan please contact Client Support Services at support@stevens.edu or 201-380-6599 for immediate assistance. Please contact classroomissues@stevens.edu for all furniture related issues or to have markers replaced and whiteboards cleaned. Experiencing an issue or need additional support, contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599
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Solstice Discovery Mode
Solstice Discovery Mode allows you to quickly connect to other displays on campus using Solstice. Before you Start For first time users, please visit our Solstice Wireless Presentation Article. How to Activate Step 1: Open the Solstice Application on your computer. Step 2: Select Settings. Step 3: In Settings, under General enter the following IP address next to Solstice Discovery Service Address: 10.130.34.31 Step 4: Select Back. Please note you will now see a menu of other displays on campus using Solstice. To Connect, double click the room display you would like to project to. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599
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Babbio 104
Before you Start You will need a computer to connect to one of our classrooms. How to Present Step 1: Touch Screen to Continue. Step 2: Select Presentation. Podium USB-C: Select if connected to USB-C Cable. Projector Left – select to present to left screen. Projector Right – select to present to right screen. White Board – select to present to interactive whiteboard by podium. Send to all displays – select to present to all screens in the classroom. Podium HDMI: Select if connected to HDMI Cable. Projector Left – select to present to left screen. Projector Right – select to present to right screen. White Board – select to present to interactive whiteboard by podium. Send to all displays – select to present to all screens in the classroom. Main Mersive: Select if wirelessly presenting with Solstice. Projector Left – select to present to left screen. Projector Right – select to present to right screen. White Board – select to present to interactive whiteboard by podium. Send to all displays – select to present to all screens in the classroom. Whiteboard: Select if using interactive display by podium. Projector Left – select to present to left screen. Projector Right – select to present to right screen. White Board – select to present to interactive whiteboard by podium. Send to all displays – select to present to all screens in the classroom. Student Monitors: Select to present content to additional monitors in room. Follow Main – select to present USB-C content. Solstice – select to present Solstice content. White Board – select to present interactive whiteboard content. Front HDMI- select to present HDMI content. Off – turn off student monitors. Presentation Audio Options Mic is Active – mute/unmute classroom microphone. Speakers On – mute/unmute/control speaker volume. Projector Mute – mute/unmute presenting to projectors. Using the Camera Step 1: Select Camera. Step 2: Adjust Camera. Tracking on: start presenter auto tracking. Please note camera tracking will only follow one presenter at a time. Tracking off: stop presenter auto tracking. Camera Presets: select preset camera views. Camera Directional Controls: manually adjust camera angles (left, right, up, down). Zoom In: Zoom in camera. Zoom Out: Zoom out camera. Step 3: After camera is adjusted, select Presentation to return to the main menu. Interactive White Board Display The interactive whiteboard provides a smooth pen-on-paper writing feel. You can annotate, email, and share content for seamless collaboration. The whiteboard comes with two digital pens that are located on the display. How to Use Step 1: Using the Stylus, touch the screen and begin writing. Please note a third party stylus can be used. Drawing Tools Menu Pen/Brush Mode: Choose between Pen or Brush Mode. Color Wheel: Choose font color from a pallet of colors. Math Tools: A collection of precision measuring and drawing devices. Crop. Undo. Redo. Change Roll: Advances to the next screen for a blank canvas to draw on. Add Layer: Provides a transparent sheet that covers the screen to annotate on. Create a new blank page. Search the Internet. Advance Settings Please note advance settings gives you the option to create new rolls, save rolls, view previous rolls, and select forms to annotate on. Steps to share Whiteboard to Projector Step 1: Select the arrow button on top of the screen. Step 2: Choose Export. Step 3: Select Screen Share and Wired. Steps to Email Content Step 1: Select the arrow button on top of screen. Step 2: Choose Export. Step 3: Select Email. Step 4: Enter the desired email address and select what files you would like to send. Once completed, click Send. Zoom Rooms Zoom Rooms is a physical conference room software that makes starting/joining a meeting simple and seamless. You can start a Zoom Meeting with just a tap of the button on our touch panels. With Zoom Rooms, you can join meetings wirelessly, share content effortlessly, and utilize your classroom technology such as cameras, microphones, and speakers. How to Use Step 1: Select Zoom on the touch panel. New Meeting: start new meeting Join: enter Meeting ID Please note if joining a meeting, admit classroom as participant and promote to co-host on your computer. Camera/Microphone/Speaker will automatically connect. Zoom Rooms Menu To Mute/unmute room microphone select Mute. To Start/Stop room camera select Stop Video. To Record select record and enter email address. To Allow Participants to share, select Security. Under Allow Participants to, click the toggle next to share screen. Once selected, click Done. To share content from a computer, select Share Content or Camera. A share key will be generated. Select Share on the Zoom Desktop Client on the computer and enter the Share Key or Meeting ID. Steps to use the Interactive Whiteboard with Zoom Rooms Step 1: Join or Start a New Meeting in Zoom Rooms. Step 2: On the interactive whiteboard, touch the screen. Step 3: Select Whiteboard (Classic). Please Note you are now sharing the Whiteboard Screen in your Zoom Meeting. Step 4: Use the stylus located on the side of the display and begin writing on the interactive whiteboard. Steps to Exit Zoom Rooms on the Touch Panel Step 1: Touch the top of the screen and select the Home Icon. Step 2: Select Presentation. Using Zoom with a Computer Please Note Camera, Microphone, and Speaker name varies from room to room. Step 1: Connect your computer to the USB-C cable on podium. Step 2: On the touch-panel click Presentation and select Podium USB-C. Step 3: Open Zoom on your computer and select the Settings Icon on the right-hand side. Step 4: Under Video, select classroom camera. Please note you will see a preview of the room once the right camera is selected. Step 5: Under Audio, for microphone and speaker select classroom microphone and speaker. Please note you can test the microphone and speaker to ensure the right settings is selected. Step 6: Close Settings and Join your Zoom Meeting. FAQs Why can't I see my computer on the display? Make sure cables are secured on podium. Make sure cables are not damaged, if they are please contact Client Support Services at support@stevens.edu or 201-380-6599. Please make sure your laptop is set to Duplicate mode (PC setting) or Mirror display (Mac setting). Why can't I hear my computer audio from the speakers? For USB-C and HDMI, make sure the audio cable is securely connected to laptop and podium. Check audio settings on laptop to see if classroom speakers is selected when using HDMI. Why can't I connect to the camera? Please make sure you are connected to the podium using the USB-C cable. Camera does not work with HDMI. Why can't I connect to Solstice Wireless Projection? Please make sure you are connected to the Stevens network, Solstice is available to Faculty, Staff, and Students. For iPad users, please make sure you have selected Screen Mirroring option. Please make sure you are typing in the correct four-digit key code, a new code is created every time you are disconnected. Who do I Contact for Rooms Issues? For all technology issues or a laptop adapter loan please contact Client Support Services at support@stevens.edu or 201-380-6599 for immediate assistance. Please contact classroomissues@stevens.edu for all furniture related issues or to have markers replaced and whiteboards cleaned. Seating Charts To view seating charts for classrooms, click here. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599
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Classroom QR Codes
Each classroom comes equipped with two QR codes for quick access to classroom user guides and requesting support. Before you Start You will need a mobile device to scan one of our QR codes. QR Codes - Classroom User Guides and Support Requests For instructions on how to use classroom technology, troubleshooting tips, FAQ's, and seating charts please scan the Black QR Code located by the classroom control panel or podium. To request immediate support please scan the Red QR code to submit a ticket via email located by the classroom control panel or podium. How to Scan iOs Users (iPhone/iPad) Android Users Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599
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Hybrid Classroom with Zoom Rooms
Before you Start Please visit our classroom overview for information on available technology in our rooms. You will need a computer to connect to one of our classrooms. How to Present Step 1: Touch Screen to Continue. Step 2: Select Presentation: HDMI: Select if connected to HDMI Cable. Main Mersive: Select if wirelessly presenting via Solstice. Please note for video conferencing (Zoom and Microsoft Teams) please select the Zoom Icon. Please note USB-C is not active in these rooms. Presentation Audio Options Mic is Active – mute/unmute classroom microphone. Speakers On – mute/unmute/control speaker volume. Projector Mute – mute/unmute presenting to projectors. Using the Camera Step 1: Select Camera. Step 2: Adjust Camera. Tracking on: start presenter auto tracking. Please note camera tracking will only follow one presenter at a time. Tracking off: stop presenter auto tracking. Camera Presets: select preset camera views. Camera Directional Controls: manually adjust camera angles (left, right, up, down). Zoom In: Zoom in camera. Zoom Out: Zoom out camera. Step 3: After camera is adjusted, select Presentation to return to the main menu. Video Conferencing - Zoom Rooms Zoom Rooms is a physical conference room software that makes starting or joining a meeting simple and seamless. You can start a Zoom Meeting with just a tap of a button on our touch panels. With Zoom Rooms, you can join meetings wirelessly, share content effortlessly, and utilize our classroom technology such as cameras, microphones, and speakers. How to Use Step 1: Select Zoom on the touch panel. New Meeting: start new meeting. Join: enter Meeting ID. Please note if joining a meeting, admit classroom as participant and promote to co-host on your computer. Camera/Microphone/Speaker will automatically connect. Zoom Rooms Menu To Mute/unmute room microphone select Mute. To Start/Stop room camera select Stop Video. To Record select record and enter email address. To Allow Participants to share, select Security. Under Allow Participants to, click the toggle next to share screen. Once selected, click Done. To share content from a computer, select Share Content or Camera. A share key will be generated. Select Share on the Zoom Desktop Client on the computer and enter the Share Key or Meeting ID. Video Conferencing - Teams Step 1: Select Zoom on the touch panel. Step 2: Select Teams and Enter the Meeting ID and Passcode of the Teams Meeting you are joining. Please note you will be entered in the meeting once the host admits you. Note: If you are the host of the Teams Meeting, you must start the meeting via your computer first before joining through the touch panel. When joining the meeting on your computer, select Don't use Audio. Note: To share your computer screen via Teams, you must join the meeting on your computer. Within the meeting select Share and Screen. If you would like to share a specific file, please open the file on your computer, select Window, and choose the option that previews the file you would like to present. Steps to Exit Zoom Rooms on the Touch Panel Step 1: Touch the top of the screen and select the Home Icon. Step 2: Select Presentation.
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Guidelines for Using Assistive Technology for Teaching Students with Disabilities
These guidelines offer a basis for faculty to leverage technology in a way that is effective and inclusive for Students with disabilities. They define the duties and obligations of faculty, OneIT, and the Office of Disability Services in providing accessibility and accommodation for Students with disabilities in learning environments that use technology as required by ADA and Section 504 law (https://www.ada.gov/resources/disability-rights-guide/). They also explain the steps and resources that faculty can use to develop accessible digital content, incorporate assistive technology tools, and work with relevant partners to facilitate the academic achievement of Students with disabilities. Providing assistive technologies for teaching and learning is essential for creating an inclusive, supportive, and effective educational environment. It ensures that all students can achieve their full potential regardless of their abilities and prepares them for future success. Assistive technologies can include but are not limited to Text-to-Speech (TTS) Software which converts written text into spoken words, Speech-to-Text Software which allows students to dictate their writing instead of typing, and Smartpens which record audio while the student writes, allowing them to replay lectures and sync notes with the audio. These are just a few assistive technologies that can help promote inclusivity in teaching and learning for Students with disabilities. Scope of Responsibilities Faculty Accessibility and Accommodation: Ensure that all course materials, including textbooks, handouts, presentations, and online resources, are accessible to Students with disabilities. Provide materials in alternative formats such as braille, large print, electronic text, or audio recordings. Collaborate with the Office of Disabilities Services and the Students to determine the most effective accommodations. Communication and Interaction: Communicate openly with Students with disabilities to understand their individual needs and preferences. Be proactive in establishing effective modes of communication, which may include verbal descriptions of visual materials, providing advance notice of visual content, and facilitating opportunities for tactile or auditory learning experiences. Collaborate with the Office of Disability Services to implement appropriate accommodations and integrate assistive technologies into their teaching practices as needed. Physical Environment: Faculty should ensure that the physical classroom environment is conducive to student needs. This may involve arranging seating to optimize visibility and acoustics, providing adequate lighting, and minimizing obstacles or hazards in the classroom. Technology and Assistive Devices: Become familiar with available assistive technologies and devices that can enhance the learning experience for Students with disabilities. Be prepared to integrate these tools into their teaching methods and accommodate Students who use them. Communicate with Students with disabilities to understand their specific needs, collaborate with the Office of Disability Services and OneIT to implement appropriate accommodations, and integrate assistive technologies into their teaching practices as needed. Remain current, familiar, and engage with technological shifts and the needs of Students with disabilities, contacting OneIT directly at support@stevens.edu for support or training. Collaborate with OneIT to ensure they are familiar with the usage of technology to meet Students with disabilities' needs. Assessment and Evaluation: Faculty should consider alternative methods of assessment that are accessible to Students with disabilities. This may include offering oral exams, providing extended time for written assignments, or allowing the use of assistive technology during tests. Assessment criteria should focus on the student's understanding of course material rather than their ability to perceive visual information. Professional Development: Faculty are strongly encouraged to participate in professional development opportunities related to inclusive teaching practices and accessibility for Students with disabilities. The Office of Disability Services will provide support and resources to help faculty enhance their skills in accommodating Students with disabilities in the classroom. Faculty are strongly encouraged to become familiar with the Universal Design for Learning (UDL). These guidelines offer a collection of actionable suggestions that can be applied in any discipline or subject to ensure that all students can participate in and benefit from meaningful, challenging learning opportunities. OneIT (Division of Information Technology) - Technical Support Technology Support: Provide technical support and expertise to ensure that classroom technologies and online resources are accessible to Students with disabilities. Work closely with Faculty and the Office of Disability Services to identify and address accessibility barriers in technology-enhanced learning environments. Ensure the following are functional, accessible, and current; Educational software (Office of Learning Technology, Client Support Services) Learning management systems (Office of Learning Technology) Multimedia presentations (Academic Multimedia Services) Classroom technology (Academic Multimedia Services) Training prior to semester strongly recommended (offered in person or virtually via appointment) Documentation/User guides/Videos (Academic Multimedia Services/Client Experiences) Devices (i.e. laptops, tablets, mobile devices etc. Client Support Services) Resource Materials: Collaborate with vendors to ensure that new technologies and digital resources meet accessibility standards and requirements. Evaluate the accessibility features of emerging and assistive technology tools before purchasing and overseeing their integration into the classroom and learning technology infrastructure. Distribute resource materials to Faculty scheduled to teach Students with disabilities prior to every semester. Training and Awareness: Offer training sessions via support@stevens.edu to ensure Faculty are familiar with technical setups/processes and that devices, classroom technology, and learning technologies are accessible and functional to meet Faculty needs. Provide guidance on creating accessible digital content, designing inclusive online learning experiences, and incorporating accessibility features into technology platforms. Collaboration with Disability Services: Collaborate closely with the Office of Disability Services to support the technological accommodation needs of Students with disabilities. Provide technical expertise and guidance on implementing assistive technology solutions, ensuring the seamless integration of technology and accessibility services. Continuous Improvement: Engage in ongoing evaluation and improvement efforts to enhance the accessibility of technology resources and digital platforms. Monitor emerging accessibility trends and technologies, solicit feedback from users, and implement updates and enhancements to improve accessibility and usability for all Students. Students Communication and Collaboration: Communicate openly with faculty and the Office of Disability Services about your individual needs and preferences. Participate actively in discussions about the accommodations and assistive technologies that best support your learning. Provide timely feedback on the effectiveness of the accommodation provided and any adjustments needed. Utilization of Assistive Technologies: Become familiar with the assistive technologies available and understand how to use them effectively. Request necessary training or support for using assistive devices and technologies from the Office of Disability Services or OneIT. Use the provided assistive technologies responsibly and report any issues or malfunctions to the appropriate support team. Engagement with Course Materials: Ensure access to course materials in formats that meet Student needs (e.g., braille, large print, electronic text, audio recordings). Notify faculty and the Office of Disability Services promptly if course materials are not accessible Participation in Classroom Environment: Communicate any specific needs regarding the physical classroom environment, such as seating arrangements or lighting requirements, to faculty and the Office of Disability Services. Take advantage of opportunities for tactile or auditory learning experiences as provided by the faculty. Assessment and Evaluation: Discuss alternative assessment methods with faculty if standard methods do not accommodate specific needs. Utilize allowed accommodations, such as extended time or oral exams, and inform faculty if adjustments are necessary. Professional Development: Stay informed about new assistive technologies and resources that could benefit the learning experience. Participate in training sessions or workshops offered by the Office of Disability Services to enhance skills in using assistive technologies. Feedback and Continuous Improvement: Provide constructive feedback to the Office of Disability Services and faculty regarding the effectiveness of current accommodations and technologies. Participate in surveys or discussions aimed at improving the overall accessibility and quality of support services. Office of Disability Services Accommodation, Evaluation and Coordination: Evaluate the accommodation technological needs of Students with disabilities and coordinate the provision of appropriate accommodations in collaboration with faculty, OneIT, communication channels, and other relevant stakeholders. Collaborate and coordinate with OneIT to distribute any additional technology (i.e. laptops, tablets, software, etc.) needed to support the faculty and Students with disabilities for teaching and learning. Coordinate with Faculty, Students, and OneIT to offer assistive technology support to Faculty and Students with disabilities, including training, troubleshooting, and assistance with acquiring and using assistive technology tools and devices. Facilitating the provision of accessible digital course materials. Providing guidance and support to Faculty in accommodating Students with disabilities. Accessibility Consultation and Guidance: Provide consultation and guidance to Faculty, OneIT, and other stakeholders on accessibility best practices and compliance with accessibility standards. The Office of Disability Services will collaborate closely with Faculty, OneIT, and other relevant stakeholders to ensure that all technological accommodations are effectively implemented, and Students have equal access to educational opportunities. Advocacy and Representation: Work collaboratively with faculty, OneIT, communication channels, and other stakeholders to promote awareness and understanding of accessibility issues and ensure that Students with disabilities receive equitable treatment and support for classroom and learning technology needs. Collaborative Partnerships: Facilitate communication and collaboration among all parties involved in accommodating Students with disabilities, ensuring effective coordination and implementation of accommodations relating to teaching and learning technological needs. Continuous Improvement and Evaluation: Evaluate the accessibility of existing accommodations, soliciting feedback from Students and stakeholders, and implementing updates and enhancements to improve the overall accessibility and quality of support services. Review guidelines yearly engaging all stakeholders to assess Faculty engagement, student satisfaction, emerging technologies, and all other relevant information to improve the support of Students with disabilities. Effective Communication: Establish and maintain effective communication among faculty, OneIT, the Office of Disability Services, and other relevant stakeholders involved in accommodating Students with disabilities. Communicate with Faculty prior to semester to evaluate technological needs for instruction. Compliance: Faculty participation in training sessions and workshops on accessibility and assistive technologies will be tracked to ensure faculty remain current and engaged with the needs of Students with disabilities. OneIT will conduct regular accessibility testing of classroom technologies, online resources, and digital tools to identify and address accessibility barriers. Feedback from all stakeholders regarding the accessibility of technology resources and usage will be collected and used to guide improvement efforts. The Office of Disability Services will provide regular reports on compliance with accessibility requirements and the status of accommodation efforts of relevant stakeholders. The importance and recommendation of compliance will be relayed to all Deans and Faculty scheduled to teach Students with disabilities, by the Dean of Undergraduate Education prior to every semester. Contact Information Phillip Gehman pgehman@stevens.edu Harry Ortiz hortiz@stevens.edu Michael Scalero mscalero@stevens.edu Eve Riskin eriskin@stevens.edu Resources IT Support support@stevens.edu 201-380-6599 Knowledge Base & Training Classroom Technology Knowledge Base Microsoft Teams KB - coming soon! Training Video - coming soon! ADA Compliance and Guidelines Guide to Disabilities Rights Laws: https://www.ada.gov/resources/disability-rights-guide/ Universal Guide for Learning: https://udlguidelines.cast.org/ Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599