Information on Stevens's policy on Canvas global announcements.  Canvas global announcements are posted by Canvas Administrators and are displayed on all student and/or faculty Canvas Dashboards for a set amount of time. Canvas global announcements are intended to provide students and faculty information related to academic matters.  Submission Guidelines The announcement is relevant to the majority of students and/or faculty.  The announcement request is related to teaching and learning, or academic matters.   The Canvas global announcement is not meant to disseminate information on university events.  The period between the start and end date of the announcement cannot be longer than ten business days (2 weeks)  The request ticket must be submitted five business days before the post date. To create a ticket, please email support@stevens.edu and provide information including announcement title, announcement content, announcement run date, and the target audience.  With the exception of emergency notifications,  last-minute requests will not be considered.  To retain the focus on the learning experience in Canvas, no more than three announcements will appear on Canvas at any time. Announcement spots will be filled first-come, first-served. You are encouraged to plan and submit your announcement as early as possible to reserve a spot.   Wording must be clear and concise.   The text should not exceed 250 characters.  The Division of Information Technology reviews all submissions and reserves the right to make edits, refuse announcement requests that do not fit the criteria, and shorten the time period of approved announcements if it is deemed excessive.  Experiencing an issue or need additional support? Contact our OneIT Team by    Opening a support ticket or Calling us at 201-380-6599

Canvas is the Learning Management System (LMS) used at Stevens. An LMS is an educational technology that provides you with course content and activities. Canvas offers access to course content and key tools to help you stay connected, organized and learning throughout your college career.    How to Access Canvas To access Canvas, Step 1: Log into myStevens  (Links to an external site.)with your Stevens email address and password Step 2: Select Canvas from the My Apps Dashboard How Will I Use Canvas? Depending on the course format, you can expect to: view your instructors' course announcements of important activities and due dates view your course syllabus online view course materials, such as pdfs, presentations, videos, web links or publisher-provided materials access your Zoom course sessions participate in class discussions submit course assignments online  take online quizzes communicate with your instructor through messages view course grades Technical Requirements and Recommended Browser Before you begin your coursework in Canvas, ensure you are using a computer with the   appropriate technical requirements as well as a supported browser.  Canvas works best in the latest two versions of the major browsers. We strongly suggest you use one the following browsers: Google Chrome Mozilla Firefox Apple Safari Internet Explorer and Edge are not recommended, as there have been many issues reported with their use.  Some supported browsers may still display a banner that reads: "Your browser does not meet the minimum requirements for Canvas." If you have upgraded your browser but you are still seeing the warning banner, try logging out of Canvas and deleting your browser cookies: How do I clear my browser cache on a PC? (Links to an external site.) How do I clear my browser cache on a Mac? (Links to an external site.)   Canvas Student Guide Please check out the following articles and/or video tutorials for more information about Canvas: Topic Description Canvas Overview Learn about using the Canvas Global Navigation Menu, course navigation and Dashboard. Calendar Learn how to use the Calendar to keep track of important events and assignments. Dashboard Learn about managing your dashboard and sidebar. Assignments Learn about Canvas Assignments, which are online activities graded by your instructor Quizzes Learn how to access and take Canvas Quizzes and view your Quiz results. New Quizzes Learn how to access and take an assessment in New Quizzes, and view your assessment results. Discussions Learn how to view, reply to and edit Discussion posts Grades Learn how to check your grades in Canvas Inbox Learn how to use Canvas Inbox, the messaging tool used instead of email to communicate with a course, a group, an individual student, or a group of students. It works similarly to email, but lives within Canvas. Notifications Learn about managing your notification settings for all courses and for an individual course. Groups Learn how to use Canvas Groups, which allows you to work in small groups with your classmates to collaborate on assignments, projects and presentations. Canvas Student App Learn how to use the Canvas Student app. Experiencing an issue or need additional support? Contact our OneIT Team by  Opening a support ticket or  Calling us at 201-380-6599 

Atomic Search is a search tool in Canvas that allows instructors and students to easily search Canvas course content. Note: An important change will be implemented in our Canvas Learning Management System (LMS) on August 19, 2024. Please see details below. What is Atomic Search? Atomic Search enables instructors and students to search all of the Canvas course content they have access to, including files, pages, assignments, quizzes and announcements.  Select whether to search individual courses, or all of your courses. Where is Atomic Search? You can find a search box at the top of every screen in Canvas. You can see it on the global navigation bar of Canvas.  You can also access it from the course navigation menu. How Do I Use Atomic Search? Type the search term into the search box.  You can search using keywords, phrases and wildcards.  You can also filter by Term, Types, Relevance and Recency. Important Change to Search Functionality An important change will be implemented in our Canvas Learning Management System (LMS) on August 19, 2024.    To prevent problems in Canvas that result from the use of custom JavaScript, we will be removing Atomic Search custom JavaScript from Canvas. This means that the Atomic Search widget that currently appears in the upper right-hand corner of every Canvas page will be removed.   However, you will still be able to use Atomic Search through the Search option that appears in Canvas global navigation and course-level navigation.  Which Content Can I Search? Atomic Search allows users to only search the content that they have permission to access in Canvas. That means instructors and students can only search the courses they have access to in Canvas. Students only see search results for content that is published, whereas instructors see search results for content that is both published and unpublished. How Do I Use Find and Replace in Atomic Search? Find and Replace allows instructors to quickly search and edit content across their entire course. This means less time spent manually updating each item and more time focused on teaching.  Advanced search capabilities -- including match case, match whole word, and regular expressions -- enable instructors to pinpoint exactly what they need to change. Atomic Search allows you to preview the updates before finalizing the replacements and undo them after making changes. See this article for detailed instructions. Canvas Authorization The first time a user interacts with Find and Replace, they will be prompted to authorize with Canvas. Step 1: Click on Search in Canvas navigation. Step 2: Click Find and Replace in the upper right corner on the Search page. Step 3: Click the Continue button and follow the prompts in the new tab that launches. Step 4: You will be asked to authorize with Atomic Search. Click Authorize.  Step 5: The Atomic Jolt Application Installer window opens. Click Authorize. Step 6: Close the Atomic Search browser tab and return to Canvas.  Step 7: After a few seconds, the Find and Replace user interface appears. See this article for additional information and instruction video. Experiencing an issue or need additional support? Contact our OneIT Team by  Opening a support ticket or  Calling us at 201-380-6599 

Course roles provide users with course-based permissions. Users with these roles cannot see more than what is in their Canvas courses.  Canvas Course Access, Roles and Permissions  The information below provides detailed information about the Canvas course availability dates, Canvas course roles and their corresponding permissions. Student Role Primary use: Students enrolled in a course site or students officially auditing a course through the Registrar's office.  Permissions: The Student role has permissions to view course content and engage in course activities, including the ability to submit assignments, participate in discussions, and view the course roster.  Restrictions: Students cannot manipulate course settings, or see other students’ grades and assignment submissions.  Note: Students should have access to courses 14 days before the first day of the semester until 14 days after the last day of that semester. However, access may vary based on individual instructor preference and when the course is published. Teacher Role Primary use: Instructors assigned to teach a class, course coordinators and co-teachers.  Permissions: Teachers have all course-level permissions, including the ability to add, edit and delete all content in a course, edit course settings, and manually add TA’s and other Teachers with active Canvas user accounts.  Restrictions: Teacher role cannot add or remove students or change the course name.  Note: Teachers will have access to courses 45 days before the first day of the semester until 365 days after the last day of that semester.   Teaching Assistant (TA) Role Primary use: TA’s assigned to a specific class section.  Permissions: TA’s have permissions equivalent to the Teacher role.   Restrictions: TA role cannot add or remove students.  Note: TA's should have access to courses 14 days before the first day of the semester until 14 days after the last day of that semester. However, access may vary based on individual instructor preference and when the course is published.  Designer Role Primary use: Course developers, and instructional designers.  Permissions: Create course content, discussions, announcements, assignments, quizzes, and other content features.  Restrictions: Designers cannot add other individuals to a course and cannot access grades or student data.  Note: Designers will have access to courses 45 days before the first day of the semester until 365 days after the last day of that semester.  Observer Role  Primary use: Student Success coordinators and others who need to monitor the progress of a student in a course.   Permissions: Observers have access to view course content. This role can be linked to a student enrolled in a course in order to monitor his or her progress.  Restrictions: Observers have no permissions to edit or participate in course activities.  Note: Observers will have access to courses the first day of the semester until the last day of that semester.  Grader Role Primary use: Graders are assigned to a specific class section to grade only. Permissions: Graders have permissions to input grades for graded assignments, graded discussions and final grade.  Restrictions: Grader role cannot add or remove students, change assignment details, moderate a quiz, view analytics and a host of other restrictions. Note: Graders will have access to courses the first day of the semester until the last day of that semester.   Elevated Access  Elevated Access to Canvas is in accordance with the Stevens Information Security Policy. This includes access to data defined as greater than "minimal risk" by the University's FERPA policy.  Appropriate Use of Elevated Canvas Access The use of Elevated Canvas Access should be consistent with an individual’s role or job responsibilities as prescribed by Director/Department Chair. When an individual’s role or job responsibilities change, Elevated Canvas Access should be appropriately updated or removed.  In situations where it is unclear whether a particular action is appropriate, and within the scope of current job responsibilities, the situation should be discussed with the Director/Department Head/IT.   Inappropriate Use of Elevated Canvas Access In addition to those activities deemed inappropriate in the Acceptable Use Policy, the following constitutes inappropriate use of elevated Canvas Access unless documented and approved by management:   Circumventing user access controls or any other formal University security controls   Circumventing any other formal university computing controls   Circumventing technology support procedures   Circumventing formal account activation/suspension procedures   Circumventing formal account access change request procedures   Circumventing any other established University procedures Reporting Inappropriate Use of Elevated Canvas Access As stated in the Information Security Policy, any user who suspects a violation of the Acceptable Use Policy should contact the Information Security Office at security@stevens.edu.  This includes suspected inappropriate use of Administrator Access. The Division of Information Technology shall revoke or alter elevated privileges when notified of violations or for general auditing purposed to secure data.   Experiencing an issue or need additional support? Contact our OneIT Team by  Opening a support ticket or  Calling us at 201-380-6599 

What are LTI Tools? LTI stands for Learning Tools Interoperability and is an integration standard for third party tools. Canvas supports LTI, which allows third party tools to be easily integrated and used within Canvas. What LTI Tools are available in Canvas? The following tools are installed system wide: Gradescope Poll Everywhere aPlus+ Attendance Atomic Search Cengage Learning Mindlinks McGraw Hill Connect Wiley Plus Pearson MyLabs MacMillian Turnitin Zoom Panopto Respondus Lockdown Browser Debategraph Lab Archives Hypothesis Zybooks Note: There may also be several tools currently in pilot and available for use. Please submit a ticket to contact the Office of Learning Technology about our current pilots. In addition, some schools also have specific tools available for their faculty to use. How do I request a new LTI Tool be added to Canvas? 1) Complete the LTI Request Form. 2) Create a support ticket Please note that the installation of new tools will happen prior to the start of a term (unless there is an urgent need) to minimize disruption to users. There is a six-week moratorium on installations four weeks prior to the first day of classes through two weeks after the first day of classes. What concerns are there about LTI tools? FERPA/Privacy Accessibility Security Cost Level of installation (some tools can only be installed system wide while others can be installed at the school or course level) Copyright/ownership of content and how content may be used by the vendor Terms of Service/License Agreements (which may be between an institution and the vendor or between individual users and the vendor) How are these concerns addressed? Information technology-based services and solutions must be appropriately assessed for managing the risks to the confidentiality, integrity and availability of sensitive data and systems. To that end, Stevens Institute of Technology has adopted Educause’s Higher Education Community Vendor Assessment Toolkit (HECVAT) as part of its Vendor Risk Management process. We require Vendors to complete a HEVCAT. We also request that vendors complete a Voluntary Product Accessibility Template (VPAT) so we can review tools for accessibility compliance. If one is completed already vendors can provide us their current VPAT statement. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

The LTI Easy Scheduler provides an office hours scheduling and calendar system through the Appointments tab inside Zoom in Canvas. Instructors can create, edit and publish their availability for office hours. Students can view active bookable schedules in their course and schedule 1:1 appointments with their instructors.   Before you start Instructor or student using Zoom in Canvas.  A device that meets Zoom’s System Requirements. To prepare to use Zoom, activate your Stevens Zoom account and install the Zoom desktop client, which offers the best available Zoom experience. Reminders  Schedules are set at the course level. Any appointments will be applied to that course only.  Appointments that have already been scheduled will not be deleted when an Instructor edits their schedule. Currently does not support Personal Meeting IDs or students as the host.  Using LTI Easy Scheduler for Students  Step 1: Open the Canvas course in which you would like to schedule an appointment with your instructor.  Step 2: Click Zoom.  Step 3: Follow the instructions starting with Step "3. Click the Appointments tab" in Booking an appointment with an instructor under Using LTI Easy Scheduler as a student in this Zoom article.  Using LTI Easy Scheduler for Instructors  Step 1: Open the Canvas course for which you would like to set up an appointment schedule.  Step 2: Click Zoom.  Step 3: Follow the instructions starting with Step "3. Click the Appointments tab" in Creating an appointment schedule under Using LTI Easy Scheduler as an instructor in this Zoom article.  Experiencing an issue or need additional support? Contact our OneIT Team by  Opening a support ticket or  Calling us at 201-380-6599

Microsoft Teams classes is now integrated with Canvas, allowing users to access class teams within their Canvas course.  The following features are included with the integration:  Class teams are automatically created from the Canvas course.  Microsoft Teams classes is added to the Canvas course menu, making it easy for users to access the class team.  Automatic enrollment of Canvas 'People' list to class teams.  Microsoft Teams classes can be enabled in your Canvas course by following the steps below.     Note: You must complete these steps for each course each semester if you would like to use Microsoft Teams classes with Canvas.         Step 1: Select the Canvas course you would like to integrate with Microsoft Teams, scroll down and select Settings from the course menu.          If you can't see your course menu, click on the hamburger icon at the top left corner to make it visible.        Step 2: Click on the Integrations tab and toggle on Microsoft Sync. When enabled, the toggle should turn green.                    Step 3: Click on the arrow to expand Microsoft Sync, then click the Sync Now button to synchronize your course with Microsoft Teams.      You will receive a notification in Microsoft Teams when a class team has been created for your course.  Note: Canvas will automatically sync with Teams anytime a change has been made to course enrollment. Changes to enrollments in a course with Microsoft Sync may take up to 10 minutes to sync to Microsoft Teams. Alternatively, manual syncs can be triggered by returning to the Integrations tab and following steps 3 and 4.    Step 4: Click on Microsoft Teams classes from the course menu and sign into your Microsoft Account with your Stevens credentials.      If Teams doesn't appear in the course menu section, go back to Settings, and click on the Navigation tab to customize the menu.    Note: If you would like to have Microsoft Teams Classes added to your course navigation menu please reach out to support@stevens.edu.     Step 5: Click the Open button link on your class team. A pop-up browser window will appear, select Open again.        Note: You may have to grant your browser permission to allow pop-ups from the website or disable the pop-up blocker for the current website.   Your class teams will now open in the Microsoft Teams desktop app. Before students can access the class team, you must first activate the team.  Step 6: Click the Activate button on the banner notice at the top of your class teams.      Step 7: Click Activate again.        Your Microsoft Teams classes is now activated. Experiencing an issue or need additional support? Contact our OneIT Team by  Opening a support ticket or  Calling us at 201-380-6599