The Division of Information Technology has partnered with Undergraduate Admissions and the Office of Disability Service to offer training and guidance to make classrooms inclusive for Students with disabilities.  

Be sure to review the Guidelines for Using Assistive Technology and request a training session from IT to learn how to use Microsoft Teams with the classroom technology and annotate using a tablet if needed, allowing visually impaired students to access course materials projected in the room.

Microsoft Teams Setup

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Step 1: Open the Microsoft Teams application on your device.

Step 2: From the Calendar section of Teams, create a New meeting calendar invitation for your class session. 

Step 3: Ensure sure the meeting invite spans the entire semester and invite the student(s) as attendees, then select Save.

Step 4: Once you have successfully created a Teams invitation for your class session it will appear on your calendar.

Classroom System Setup

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Step 1: Turn on the classroom system using the room control located near the instructor station. 

Step 2: Connect your device to the room system using the HDMI cable. 

Note: Tablets and phones may require an adapter, contact support@stevens.edu for assistance.

 

Step 3: Adjust the room settings.

• In Standard Hybrid classrooms, if using the room camera and microphone plug in the USB cable next to the HDMI cable.
  • If your class is fully onsite, then disregard this initial step.
• Select HDMI as the source on the room control panel.

On MAC devices, adjust the audio settings (sound output) if necessary. The audio output source name may vary from room to room. 

Note: iPad and Windows devices automatically route.

Step 4: Have students join the Microsoft Teams meeting from their own devices. 

Step 5: Ensure your screen is being displayed on the projection screen in the classroom and then share your screen with students in the Microsoft Teams meeting.

Step 6: Ensure that both the Microsoft Teams microphone and camera are muted on both the student's and instructors devices to avoid feedback.

Additional Resources

• For guidance on using classroom technology visit the Classroom Technology Guides
• For assistance with Microsoft Teams visit Microsoft Teams Knowledge Base article

Experiencing an issue or need additional support? Contact our OneIT Team by

• Opening a support ticket or
• Calling us at 201-380-6599