Learn how students can purchase laptops and accessories through the Stevens Computing Device Program. How To Purchase Laptops and Accessories All students need to bring a laptop to campus for use in Stevens courses. The laptop you bring must meet minimum technical standards in order to run the software applications used at Stevens and to be compatible with our network and core systems. To best serve our students and their families, we established a partnership with Dell, Lenovo, and Apple that allows you to purchase high-quality laptops and accessories with an educational discount. Laptops offered through this program are commercial grade and have advantages over consumer-grade laptops sold through discount stores. For instance, in the event a repair becomes necessary, Stevens will work with the vendor’s warranty service center to perform repairs and provide loaners to students. The Dell, Lenovo, and Apple programs also offer accidental damage protection which we encourage students to purchase to protect their laptops during their journey at Stevens.  Below you will find the recommended laptop specifications for use at the Stevens Institute of Technology. Following these specifications will provide a better experience for completing coursework and other activities at Stevens. Hardware - Personal Purchases For personal purchases, the hardware vendors below are Stevens-preferred and offer special discounts for Stevens students. Visit the links below for full details. • Dell: Students can unlock exclusive savings by visiting Dell's new student portal, create an account, and register for "Dell Rewards" by clicking the "Dell Rewards" box when you create your account. Your student discount will automatically be applied to applicable items, and you will see the discount applied within cart. • Lenovo • Apple Store for Education Item Windows MacOS Notes Processor Intel Core i7 (minimum and upgradable) Apple M4 Pro (minimum and upgradable) Memory (RAM) 16 GB (minimum and upgradable) 16 GB (minimum and upgradable) Mass Storage 512 GB SSD (minimum and upgradable) 512 GB SSD (minimum and upgradable) Visual Arts and Technology/ Music and Technology students are recommended to have a minimum 1TB drive Display and Graphics 14-inch FHD (1920x1080) Non-Touch, AG, IPS, 250 nits, FHD Cam, WLAN/WWAN(4G) (minimum and upgradable) 14-inch Liquid Retina XDR display (minimum and upgradable) Sound Built-in audio and microphone Built-in audio and microphone Miscellaneous Integrated webcam Integrated webcam Network Connectivity Intel(R) Wi-Fi 6E Wi-Fi 6E Recommended Operating Systems Windows 11 MacOS All School of Engineering and Science students should utilize a Windows operating system Visual Arts and Technology/ Music and Technology students, MacOS (MacBook Pro) is recommended Support Period 4-Year Pro Support Plus recommended 4-Year AppleCare recommended Program Specific Laptop Recommendations School of Engineering and Science All Engineering Majors (including Biomedical Engineering): Dell Precision 3490 (or higher) Lenovo Thinkpad P Series Processor: i7 (or higher) Memory: 16GB (or higher) Storage: 512 GB (or higher) Graphics: NVIDIA Display: 13” (or higher) MS Office: Not needed, provided by Stevens Warranty: Dell 4 years of Pro Support Plus (or higher), Lenovo 4 years of Premiere Support Plus Computer Science: Dell Latitude 5450 (or higher) Processor: i7 (or higher) Memory: 16GB (or higher) Storage: 512 GB (or higher) Display: 13” (or higher) Warranty: 4 years of Pro Support Plus (or higher) Note – All Engineering majors will need a Windows based device. The Stevens Engineering core curriculum is designed around application software and external hardware which require a PC. Mac laptops do not support these programs even when running a Windows partition. School of Business School of Business: Dell Latitude 5450 (or higher) Lenovo Thinkpad X1 Series Processor: i7 (or higher) Memory: 16GB (or higher) Storage: 512 GB (or higher) Display: 13” (or higher) Warranty: Dell 4 years of Pro Support Plus (or higher), Lenovo 4 years of Premiere Support Plus Quantitative Finance: Dell Precision 3490 (or higher) Lenovo Thinkpad P Series Processor: i7 (or higher) Memory: 16GB (or higher) Storage: 512 GB (or higher) Graphics: NVIDIA Display: 13” (or higher) MS Office: Not needed, provided by Stevens Warranty: 4 years of Pro Support Plus (or higher) School of Humanities, Arts, and Social Sciences Humanities, Arts, and Social Sciences: Dell Latitude 5450 (or higher) Lenovo Thinkpad X1 Series Processor: i7 (or higher) Memory: 16GB (or higher) Storage: 512 GB (or higher) Display: 13” (or higher) Warranty: Dell 4 years of Pro Support Plus (or higher), Lenovo 4 years of Premiere Support Plus Visual Arts and Technology/Music and Technology: Macbook Pro Processor: M4 Pro (or higher) Memory: 16 GB (or higher) Storage: 512 GB (or higher) Display: 14” (or higher) Warranty: 4 years of Apple Care+ (or higher) Warranty & Support All Windows and Apple laptops obtained should include four-year accidental damage warranty and vendor support. Please note you must add this on at the time of purchase. Students should contact the vendors should a hardware issue arise. For software issues, please reach out to support@stevens.edu or submit a ticket through the myStevens portal. Hardware vendor partners meet sustainability standards for the Division of Information Technology. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

Learn how as a faculty or staff member you can purchase laptops and accessories through the Stevens Computer Standardization, Procurement and Replacement Program. Computer Asset Standardization, Procurement and Replacement Program Note: In FY25 and FY26 the Division of Information Technology will be working with the Division of Finance to bulk purchase and chargeback for CASPR orders. All CASPR orders from the bulk purchase of FY25 will be distributed this Spring term. Overview of the Program: The Computer Asset Standardization, Procurement and Replacement (CASPR) Program and Policy aims to enhance the computing services, compliance and support experiences for faculty and staff. This Program will allow Stevens to: Strengthened cybersecurity controls in accordance with the Stevens Security Policy Gain economies of scale on bulk purchases of select models (below) Increase scalability of support services through a framework of technology compatibility and standardized equipment Enable proper inventory management As per the Program: To ensure compliance, all purchases of computing devices must adhere to both Stevens' Policy and the IT standards. IT approval will be necessary for the acquisition of all computing devices, including those for research and grant purposes. All purchased computing devices must be shipped to IT for asset inventory and initial configurations to meet the cyber security requirements as per the Security Policy. Computer purchases for research, grant or secondary device purposes and other purposes (teaching/research labs and infrastructure) including exceptions to the standard configurations must be approved by the faculty and staff member's department head and IT leadership and requires a Research Exception form to be filled out and approved by our Information Security team. Stevens purchased computers must be upgraded every five years. A standard setup includes one laptop computer with up to two external monitors, wireless keyboard and mouse, docking station and webcam/headset if needed. Any newly created faculty and staff positions require a 30-day notice to IT to get equipment ready. New employees will be equipped with redeployed computers that meet our standards. If existing equipment is not available or suitable, the equipment purchase will be funded through the departmental budget. If an existing employee is replaced, the existing equipment will be reassigned to the new employee if appropriate. All devices that have reached end-of-life must be returned to IT for proper decommissioning and disposal. View the CASPR Program, Network Segmentation & Data Classification page on Stevens Hub → Laptops Recommended for General Use IT recommends Dell Latitude 5450 (soon to be renamed Dell Pro Plus) (Windows) systems with five-year accidental damage warranty and MacBook Pro or MacBook Air (macOS) systems with four-year AppleCare. Client Support Services will only provide hardware support for systems under warranty and etched with "Property of Stevens Institute of Technology". The specifications below are our recommendations, we realize you may have business needs and requirements outside of our packages and we can work with you to find the proper Dell, Apple, or Microsoft model which will work for you. Item Windows (Dell Latitude 5450) macOS (Pro and Air) Processor Intel Core i7 (minimum and upgradable) Apple M4 (minimum and upgradable) Memory (RAM) 32 GB (minimum and upgradable) 32 GB (minimum and upgradable) Mass Storage 256 GB SSD (minimum and upgradable) 512 GB SSD (minimum and upgradable) Display and Graphics 14-inch FHD (1920x1080) Non-Touch, AG, IPS, 250 nits, FHD Cam, WLAN/WWAN(4G) *Touch screen and larger display available on special order 14-inch Liquid Retina XDR display (Pro) / 13-inch (Air) *16-inch display available on special order (Pro) / 15-inch (Air) Sound Built-in audio and microphone Built-in audio and microphone Miscellaneous Integrated webcam Integrated webcam Network Connectivity Intel(R) Wi-Fi 6E Wi-Fi 6E Recommended Operating Systems Windows 11 macOS Sequoia Support Period Five Year Lifecycle (5-year ProSupport Plus) 4-Year Apple Care+ for Schools - No Service Fees: 13" Display Macbook Air / 14" Display Macbook Pro / 16" Display Macbook Pro Estimated Price $1,550 (minimum spec) $2,400 Pro (minimum spec) / $1,800 Air (minimum spec) Laptops Recommended for Researchers/High Demand Computing IT recommends Dell Precision 5490 (Windows) systems with an NVIDIA dedicated graphics card and five-year accidental damage warranty. Item Windows Processor Intel Core i7 (minimum and upgradable) Memory (RAM) 32 GB (minimum and upgradable) Mass Storage 512 GB SSD (minimum and upgradable) Display and Graphics 14-inch FHD (1920x1080) Non-Touch, AG, IPS, 250 nits, FHD Cam, WLAN/WWAN(4G) *Touch screen and larger monitors available on special order Sound Built-in audio and microphone Miscellaneous Integrated webcam Network Connectivity Intel(R) Wi-Fi 6E Recommended Operating Systems Windows 11 Support Period Five Year Lifecycle (5-year ProSupport Plus) Estimated Price $2,900 (minimum spec) All upgraded models from their minimum spec will require a special order and will increase lead time for device deployment by several weeks. Please be advised prior to planning your orders based on our current stock and special-order requests. As noted above any new fulltime onboarding will require a 30-day notice to IT to get equipment ready. Monitors & Accessories Dell 27" USB-c monitor with hub and webcam (Dual Monitors) Dell 27" USB-c monitor with hub and webcam w/ secondary monitor Dell 34" USB-c monitor with hub and webcam (Note: No docking station or external webcam is required for the above monitors. The monitors will provide a 90W power supply.) Dell Pro Wireless Keyboard & Mouse Apple keyboard and mouse can be supported To purchase the recommended machines or accessories please fill out the CASPR Equipment Request Form. Warranty & Support All Windows and Apple laptops obtained should include four to five-year accidental damage warranty and vendor support. Community members should contact Client Support Services should a hardware issue arise to arrange for service via support@stevens.edu. Hardware vendor partners meet sustainability standards for the Division of Information Technology. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-216-5500

This procedure outlines the steps that supervisors must follow for the prompt return of all computer and mobile equipment assigned to their employee upon termination. Responsibility The supervisor of the terminated employee is responsible for initiating the return process of all computer and mobile equipment assigned to the terminated employee. The Division of Information Technology is responsible for receiving, documenting, and processing the returned equipment which will be guided by the principles of the CASPR program. Hardware Guidelines Notification The Division of Information Technology receives notification of an employee's termination via Workday. Upon notification of an employee's termination, The Division of IT will reach out to the supervisor (via a ticket) to ensure that they have returned the computer and mobile equipment. The response should include the employee's name and the date on which the supervisor is able to return the equipment. Data Backup and Erasing The supervisor must ensure that all data stored on the computer and mobile devices assigned to the terminated employee is backed up and securely transferred to the appropriate individual or storage location as per Stevens guidelines. The Division of Information Technology will be responsible for securely erasing all data from the returned equipment using approved data wiping methods to prevent unauthorized access. The Division of Information Technology can also assist the supervisor in rerouting cloud file access and email of the terminated employee to the supervisor, including best practices on backing up data in OneDrive and SharePoint. Physical Return of Equipment The supervisor must collect all computer and mobile equipment from the terminated employee on or before their last day of employment. The equipment must be returned in good condition, along with all accessories such as chargers, cables, and peripherals. The supervisor's department/division is responsible for all shipping costs associated with the returns. Devices returned during offboarding that are above standard specifications, or a special order, will need to be wiped by the Division of Information Technology and stored by the department. When the device is to be redeployed, they will need to check in with the Division of IT to configure the device accordingly. (If it is no longer under warranty, it will be recycled and/or offered as a loaner as per our CASPR policy.) Return Process The supervisor should complete a return form provided by the Division of Information Technology, detailing the make, model, serial number, and condition of each returned item. The equipment, along with the completed return form, should be delivered to the designated Division of Information Technology location or personnel. Note: Coming soon - please email this information to support@stevens.edu Documentation and Recordkeeping The Division of Information Technology will acknowledge receipt of the returned equipment and update the inventory records accordingly. A copy of the return form and acknowledgment receipt will be provided to the supervisor for their records. The Division of Information Technology will maintain accurate records of all returned equipment for auditing and compliance purposes. Software Guidelines Setting Out of Office (OOO) Auto Reply Before leaving, the employee is responsible for setting up an OOO auto-reply in Outlook to inform correspondents of their departure and redirect them to the appropriate contact for future communications. Moving Data from OneDrive The employee must share all work-related files with their supervisor or copy/move to their department's SharePoint site to ensure continued access for the team. Note: IT cannot access/move user data without a support request that has approvals from Legal, CISO, and CIO. Handling Personal Files Any personal files stored on company devices or services should be backed up personally by the employee before their departure. Sharing Microsoft Forms All Microsoft Forms created by the employee should be shared/moved to their supervisor or a relevant Teams site to maintain accessibility and functionality. Replicating Microsoft Power Automate Flows The employee should replicate any Flows they have created to a colleague's account to avoid disruption in automated processes. Disabling Outlook Rules All Outlook inbox or outbound rules set by the employee must be disabled to prevent any automatic actions from taking place after their departure. Deleting All Outlook Appointments Created by Leaving Employee All outlook appointments created by the leaving employee should be either deleted or set to expire on the last day of the employee. If required, colleagues should create new appointments. Removing Access to SharePoint Sites Supervisors or owners of the SharePoint sites should remove employee’s access to the site after the employee leaves. Please ensure all steps are followed to maintain operational continuity and security compliance. If you have any questions or require assistance, contact your supervisor or the IT support team. Consequences of Non-Compliance Failure to adhere to this procedure may result in security breaches, loss of company assets, and non-compliance with data protection regulations. Supervisors who do not follow the established procedures may be subject to disciplinary action in accordance with Stevens guidelines. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-216-5500