The Division of IT has automatically deployed the new Stevens branded fonts (Bitter, Saira, IBM Plex Sans) to all Stevens managed devices. The fonts are available in all Microsoft 365 desktop applications (i.e. Word, PowerPoint, Excel).  Note: At this time the Stevens branded fonts are only supported on Microsoft 365 desktop applications.  If you do not have access to the fonts in your Microsoft applications, please submit a ticket at support.stevens.edu including your computer name. Windows - How to find your computer name? Step 1: On your Windows machine search for 'System Information' on the start bar. Step 2: Select System Information and view the 'System Name' and add this to your support ticket. Mac - How to find your computer name? Step 1: On your Apple machine select System Preferences and search for 'Display'  \ Step 2: Select Display and view the system name on the left-hand side, you will then see your computer name below the image of your computer.  Experiencing an issue or need additional support, contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

Stevens Institute of Technology provides faculty, staff and students with a wide array of Microsoft 365 applications and tools.  These applications and tools allows faculty, staff and students to create, collaborate, and innovate through a host of email, calendaring, and premier applications that can be accessed from anywhere, at any time, on any device. Microsoft licensing allows Stevens community members to install Microsoft application on up to 5 separate devices.  Through Microsoft 365, faculty, staff and students can seamlessly schedule meetings, create and share documents, and collaborate in one secure and consistent platform. With more than fifteen applications—including the Microsoft Office Suite products you’re familiar with—you have more ways to collaborate and be productive. Applications Function Faculty & Staff Students  Outlook Email Available Available  Calendar Calendar and scheduling Available Available  Bookings Organize schedules and manage appointments Available Available  Word Documents Available Available  Excel Spreadsheets Available Available OneDrive Cloud Storage Available Available  SharePoint Store, organize, share, and access information Available Available  PowerPoint Presentations Available Available  Forms Surveys, quizzes, and forms Available Available  OneNote Note taking Available Available Microsoft Teams Chat, call, and video conferencing Available Available  Microsoft Planner Planning application Available Available Power Automate Automated work flows between applications Available Available  Power BI Platform for self-service and enterprise business intelligence Available Available Sway Digital storytelling app Available Available  Visio Visual diagramming tool  Available online only Available online only Whiteboard Online collaborative whiteboard Available Available  Microsoft Access Build custom apps Available on windows desktop by request only Available on windows desktop by request only   Microsoft Publisher Publishing application Available on windows desktop only  Available on windows desktop only  Request access to a Microsoft 365 application by opening a support ticket. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599 

Learn how to open a shared mailbox on Outlook through Outlook's Web, Windows, and MacOS applications. Before you start Be sure that you have been added to the respective mailbox you are attempting to open. Opening a Shared Mailbox Using a Web Browser Step 1: From my.stevens.edu select the Outlook Web App chiclet or visit webmail.stevens.edu on your web browser and log into your Stevens account. Step 2: Select your name in the upper right corner, then select Open another mailbox. Step 3: Type in the name of the inbox or email address you would like to add, then select Open. ' Step 4: If prompted, enter your Stevens credentials, then select Sign In. Once you refresh Outlook, the shared mailbox will now be present on your Outlook web application. Opening a Shared Mailbox Using Outlook Application for MacOS Step 1: Select Tools located on the top left corner menu, then select Accounts. Step 2: Select Delegation and Sharing. Step 3: Select Shared With Me, then click on + to add a shared or delegated email. Step 4: Type in the name of the inbox or email address you would like to add, then select Open. Step 5: From there, you can click on the respective mailbox and select Open. Step 6: If prompted, enter your Stevens credentials, then select Sign In. The shared folder will now open on your Outlook application. Alternatively, Step 1: Select File, then select Open, then Shared Mailbox... Step 2: Type in the name of the inbox or email address you would like to add, then select Open. Step 5: From there, you can select the respective mailbox and select Open. Step 6: If prompted, enter your Stevens credentials, then select Sign In. Once you restart Outlook, the shared mailbox will now open on your Outlook application. Opening a Shared Mailbox Using Outlook Application for Windows Step 1: Select File, then select Add Account. Step 2: Enter the shared mailbox's email address. If a password field is present, leave it blank and then select Connect. Step 3: If prompted, enter your Stevens credentials, then select Sign In. Once you restart Outlook, the shared mailbox will now be present on your Outlook application. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

Use the Mover.io tool to migrate files from Google Drive to OneDrive.  Step 1: Visit https://app.mover.io and select Sign in with Microsoft. Step 3: Enter your Stevens email address and select Next. Step 4: Enter your Stevens username and password then select Sign In.   Step 5: Confirm your identity with the Identity and Access Management system (Okta).   Step 6: On the Mover.io homepage select the Transfer Wizard, then select Authorize New Connector under 'Step 1: Select source'.   Step 7: Choose 'Google Drive (Single User)' by selecting Authorize. Step 8: Leave the default name and select Authorize. Step 9:  Enter your Stevens credentials to gain access to your Google Drive and select Next to begin migrating your Google data. Step 10: Choose 'One Drive for Business (Single User)' by selecting Authorize. Step 11: Leave the default name and select Authorize.   Step 12: Before proceeding, create a new folder in OneDrive by clicking the Create Folder link at the top. Name folder 'GoogleDriveMover'. Enter this directory by clicking on the folder you created 'GoogleDriveMover'. Step 13: Initiate the files transferring by clicking Start Copy in 'Step 3: Start transferring'. Step 14: The new data transfer will be created, and you will be forwarded to the status page https://app.mover.io/migrations. Depending on the amount of data in your Google Drive it may take some time (from several minutes to several hours) to complete the transferring. Check the status of transfer on the status page.  Note: Mover.io is unable to migrate certain file types to Microsoft (i.e. Google forms cannot be migrated). For more detailed information visit the Microsoft 365 FAQs for Mover.  To verify that all your files have been transferred successfully, login to your OneDrive at https://stevens.edu/onedrive and check the folder “GoogleDriveMover”.  Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

Use the Mover.io tool to migrate files from Box to OneDrive.  Step 1: Visit https://app.mover.io and select Sign in with Microsoft. Step 3: Enter your Stevens email address and select Next. Step 4: Enter your Stevens username and password then select Sign In.   Step 5: Confirm your identity with the Identity and Access Management system (Okta). Step 6: On the Mover.io homepage select the Transfer Wizard, then select Authorize New Connector under 'Step 1: Select source'.   Step 7: Choose 'Box (Single User)' by selecting Authorize. Step 8: Leave the default name and select Authorize. Step 9:  Select Single Sign On (SSO) and enter your Stevens credentials to gain access to your Box account.  Step 10: Select Grant access to Box. Step 11: Choose 'One Drive for Business (Single User)' by selecting Authorize. Step 12: Leave the default name and select Authorize.   Step 13: Before proceeding, create a new folder in OneDrive by clicking the Create Folder link at the top. Name folder 'BoxMover'. Enter this directory by clicking on the folder you created 'BoxMover'. Step 14: Initiate the files transferring by clicking Start Copy in 'Step 3: Start transferring'. Step 15: The new data transfer will be created, and you will be forwarded to the status page https://app.mover.io/migrations. Depending on the amount of data in your Box Drive it may take some time (from several minutes to several hours) to complete the transferring. Check the status of transfer on the status page.  Note: Mover.io is unable to migrate certain file types to Microsoft. For more detailed information visit the Microsoft 365 FAQs for Mover.  To verify that all your files have been transferred successfully, login to your OneDrive at https://stevens.edu/onedrive and check the folder “BoxMover”.  Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

Learn how to add a link (shortcut) on your OneDrive to a specific SharePoint folder. Before you start Log in to the SharePoint site or document library that contains the folder you would like to create a link (shortcut) for Step 1: Locate the folder on SharePoint that you would like to create a link to on your OneDrive.  Step 2: Locate the button in the middle of the screen saying Add shortcut to OneDrive or select the ellipses (three dots) to the right of the folder name, then select Add shortcut to OneDrive.  Step 3: Be sure to navigate to your file explorer go to OneDrive-stevens.edu, and to ensure you see the linked folder. You will also see the linked folder on your OneDrive online (web browser).  Note: The shortcut will immediately appear in your OneDrive on the web, but will take some time for it sync to your OneDrive desktop application in File Explorer. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

The Division of IT is helping migrate various departments from Box and Google Drive to OneDrive and SharePoint. FAQs How do I access SharePoint? From the myStevens homepage, select the SharePoint chiclet (below).  How do I access OneDrive on the web? From the myStevens homepage, click on the OneDrive chiclet (below).    How do I access OneDrive on my desktop? If you have a Stevens managed device you will have OneDrive automatically downloaded to your computer.  From your File Explorer, locate the OneDrive folder. How do I add a link (shortcut) to a SharePoint folder or file to my OneDrive? Visit the Knowledge Base article on How to Add a SharePoint Folder to Your OneDrive. How do I move a file from OneDrive to SharePoint? Watch this video on for how to move files between OneDrive and SharePoint. Visit the Microsoft article on how to Move Files between OneDrive and SharePoint. How do I move a folder from OneDrive to SharePoint? Watch this video on for how to move folders between OneDrive and SharePoint. Visit the Microsoft article on how to Move Folders between OneDrive and SharePoint. How do I get someone access to a SharePoint folder or document library? Contact your departments SharePoint document library owner How to I share a link to a file or folder on OneDrive or SharePoint? Watch this video on for how to move and share files between OneDrive and SharePoint. Visit the Microsoft article on how to Share OneDrive Files and Folders. What is the difference between the desktop and web version of my OneDrive? The web and desktop versions of your OneDrive should be identical. On the desktop version be sure that you are not syncing any folders that have long file paths or folders with large amounts of data. This can take up too much storage on your OneDrive desktop application and therefore cause you to not see other folders or files from your OneDrive.  Visit the Microsoft support hub to learn more about OneDrive. How do I sync or remove files from syncing on OneDrive? Sync a SharePoint Document Library to your Device. Sync files with OneDrive in Windows. Sync files with OneDrive on Mac OS X. Can I share a file or folder with someone who is not a part of Stevens?  Users can share a file or folder with someone outside of Stevens from their OneDrive. Watch this video on for how to move and share files between OneDrive and SharePoint. Sharing a file or folder on SharePoint with someone outside of Stevens is by request only. Contact IT at support@stevens.edu to see if you SharePoint Document Library has external sharing enabled.  Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

Learn how to collaborate with external users by sharing a file or folder with them or managing the access to a file or folder. Send external users a link through email or copy a link to share it directly with them.  Share with an external user Step 1: Find the folder or document you would like to share with an external user. Select the 3 dots and then select Share Step 2: Under Send Link select People in stevens.edu can edit > Step 3: Select the radio button for People you choose to ensure external users can access the folder or file, then select Apply Step 4: Now determine if you’d like to share the folder or file with an external user by sending them a link automatically via email or copying a link to share with them on your own Manage external user access on a document library or folder Step 1: Find the folder or document you would like to share with an external user. Select the 3 dots and then Manage access  Step 2: Select Share  Step 3: Now determine if you’d like to share the folder or file with an external user by sending them a link automatically via email or copying a link to share with them on your own Send link to share with an external user Step 1: Enter the external users email address and select the grey box that appears with their email Step 2: You can update if the external user has edit or view access by selecting the pencil icon. Type in a message if applicable then select Send to share the folder or file The external user will now receive an email with a link from which they can access the folder or file. Copy link to share with an external user Step 1: Under Copy Link select People in stevens.edu can edit > Step 2: Select the radio button next to People you choose to ensure external users can access the folder or file. Enter the external users email address and select the grey box that appears with their email then select Apply Note: You can update if the external user has edit or view access by selecting the pencil icon under More settings Step 3: A window will appear so you that you can select copy to share the folder or file with the external user Experiencing an issue or need additional support? Contact our OneIT Team by  Opening a support ticket or  Calling us at 201-380-6599

This article is for users outside of Stevens to learn how to access a shared file or folder from a Stevens user on SharePoint. Step 1: You will receive an email stating that a member of Stevens has shared a folder of file with you. Select Open to access the folder or file. Note: If you did not receive an email to access the shared folder or file, please contact the person who is sharing with you directly. Step 2: If it is the first time you are accessing the folder or file, enter your email address then select Next Note: Enter the email address that the folder or file was shared with, this does not need to be a Stevens email address Step 3: Review the permissions requested and select Accept Step 4: If this is not the first time you are accessing the folder or file, enter the email address that the folder or file was shared with and select Next Step 5: To verify your identity a code has been sent to your email (the code is active for 30 minutes). Enter the code and select Verify to continue accessing the shared folder or file. Step 6: You will now be able to access the shared folder or file online through SharePoint. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-216-5500

Learn how to access Microsoft Teams using the desktop application, mobile phone application or web browser. Access Microsoft Teams Online Step 1: Log in to https://portal.office.com with your Stevens email address and password. Step 2: On the Microsoft dashboard (menu on left-hand side), select Microsoft Teams.  Step 3: You have now successfully launched Microsoft Teams online and can begin collaborating. Access Microsoft Teams on a Mobile Device Step 1: On your iOS or Android device, visit the Apple App Store or Google Play Store and search for Microsoft Teams.  Step 2. Install the app on your mobile device following any steps that may be required for download. Open the Microsoft Teams app and sign in with your Stevens email address and password.     Step 3: You have now successfully downloaded and logged into Microsoft Teams on your mobile device.  Access Microsoft Teams on a Mac or PC Note: All Stevens managed devices (Windows or Mac), you should have all Microsoft 365 applications installed before receiving your device from IT.  Step 1: Search through the list of Microsoft 365 applications on your device and select Microsoft Teams.  Step 2: Once you have launched the application, log in with your Stevens email address and select Next. Step 3: You have now successfully logged into Microsoft Teams on your device. If you do not see Microsoft Teams listed as an installed application on your computer, then you can follow the steps in this Knowledge Base article on how to install Microsoft 365 applications. Experiencing an issue or need additional support, contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599