These guidelines offer a basis for faculty to leverage technology in a way that is effective and inclusive for Students with disabilities. They define the duties and obligations of faculty, OneIT, and the Office of Disability Services in providing accessibility and accommodation for Students with disabilities in learning environments that use technology as required by ADA and Section 504 law (https://www.ada.gov/resources/disability-rights-guide/). They also explain the steps and resources that faculty can use to develop accessible digital content, incorporate assistive technology tools, and work with relevant partners to facilitate the academic achievement of Students with disabilities.    Providing assistive technologies for teaching and learning is essential for creating an inclusive, supportive, and effective educational environment. It ensures that all students can achieve their full potential regardless of their abilities and prepares them for future success. Assistive technologies can include but are not limited to Text-to-Speech (TTS) Software which converts written text into spoken words, Speech-to-Text Software which allows students to dictate their writing instead of typing, and Smartpens which record audio while the student writes, allowing them to replay lectures and sync notes with the audio. These are just a few assistive technologies that can help promote inclusivity in teaching and learning for Students with disabilities.   Scope of Responsibilities Faculty  Accessibility and Accommodation: Ensure that all course materials, including textbooks, handouts, presentations, and online resources, are accessible to Students with disabilities.  Provide materials in alternative formats such as braille, large print, electronic text, or audio recordings.  Collaborate with the Office of Disabilities Services and the Students to determine the most effective accommodations. Communication and Interaction:  Communicate openly with Students with disabilities to understand their individual needs and preferences.  Be proactive in establishing effective modes of communication, which may include verbal descriptions of visual materials, providing advance notice of visual content, and facilitating opportunities for tactile or auditory learning experiences.  Collaborate with the Office of Disability Services to implement appropriate accommodations and integrate assistive technologies into their teaching practices as needed.  Physical Environment:  Faculty should ensure that the physical classroom environment is conducive to student needs.  This may involve arranging seating to optimize visibility and acoustics, providing adequate lighting, and minimizing obstacles or hazards in the classroom.  Technology and Assistive Devices:  Become familiar with available assistive technologies and devices that can enhance the learning experience for Students with disabilities.  Be prepared to integrate these tools into their teaching methods and accommodate Students who use them.  Communicate with Students with disabilities to understand their specific needs, collaborate with the Office of Disability Services and OneIT to implement appropriate accommodations, and integrate assistive technologies into their teaching practices as needed.   Remain current, familiar, and engage with technological shifts and the needs of Students with disabilities, contacting OneIT directly at support@stevens.edu  for support or training.  Collaborate with OneIT to ensure they are familiar with the usage of technology to meet Students with disabilities' needs.  Assessment and Evaluation:  Faculty should consider alternative methods of assessment that are accessible to Students with disabilities.  This may include offering oral exams, providing extended time for written assignments, or allowing the use of assistive technology during tests.  Assessment criteria should focus on the student's understanding of course material rather than their ability to perceive visual information.  Professional Development:  Faculty are strongly encouraged to participate in professional development opportunities related to inclusive teaching practices and accessibility for Students with disabilities.  The Office of Disability Services will provide support and resources to help faculty enhance their skills in accommodating Students with disabilities in the classroom.  Faculty are strongly encouraged to become familiar with the Universal Design for Learning (UDL). These guidelines offer a collection of actionable suggestions that can be applied in any discipline or subject to ensure that all students can participate in and benefit from meaningful, challenging learning opportunities.  OneIT (Division of Information Technology) - Technical Support Technology Support:   Provide technical support and expertise to ensure that classroom technologies and online resources are accessible to Students with disabilities.  Work closely with Faculty and the Office of Disability Services to identify and address accessibility barriers in technology-enhanced learning environments.  Ensure the following are functional, accessible, and current;   Educational software (Office of Learning Technology, Client Support Services)  Learning management systems (Office of Learning Technology)   Multimedia presentations (Academic Multimedia Services)  Classroom technology (Academic Multimedia Services)   Training prior to semester strongly recommended (offered in person or virtually via appointment)  Documentation/User guides/Videos (Academic Multimedia Services/Client Experiences)   Devices (i.e. laptops, tablets, mobile devices etc. Client Support Services)  Resource Materials:  Collaborate with vendors to ensure that new technologies and digital resources meet accessibility standards and requirements.  Evaluate the accessibility features of emerging and assistive technology tools before purchasing and overseeing their integration into the classroom and learning technology infrastructure.  Distribute resource materials to Faculty scheduled to teach Students with disabilities prior to every semester. Training and Awareness:  Offer training sessions via support@stevens.edu to ensure Faculty are familiar with technical setups/processes and that devices, classroom technology, and learning technologies are accessible and functional to meet Faculty needs.  Provide guidance on creating accessible digital content, designing inclusive online learning experiences, and incorporating accessibility features into technology platforms. Collaboration with Disability Services:  Collaborate closely with the Office of Disability Services to support the technological accommodation needs of Students with disabilities.  Provide technical expertise and guidance on implementing assistive technology solutions, ensuring the seamless integration of technology and accessibility services.  Continuous Improvement:  Engage in ongoing evaluation and improvement efforts to enhance the accessibility of technology resources and digital platforms.  Monitor emerging accessibility trends and technologies, solicit feedback from users, and implement updates and enhancements to improve accessibility and usability for all Students.  Students Communication and Collaboration:  Communicate openly with faculty and the Office of Disability Services about your individual needs and preferences.  Participate actively in discussions about the accommodations and assistive technologies that best support your learning.  Provide timely feedback on the effectiveness of the accommodation provided and any adjustments needed.  Utilization of Assistive Technologies:  Become familiar with the assistive technologies available and understand how to use them effectively.  Request necessary training or support for using assistive devices and technologies from the Office of Disability Services or OneIT.  Use the provided assistive technologies responsibly and report any issues or malfunctions to the appropriate support team.  Engagement with Course Materials:  Ensure access to course materials in formats that meet Student needs (e.g., braille, large print, electronic text, audio recordings).  Notify faculty and the Office of Disability Services promptly if course materials are not accessible Participation in Classroom Environment:  Communicate any specific needs regarding the physical classroom environment, such as seating arrangements or lighting requirements, to faculty and the Office of Disability Services.  Take advantage of opportunities for tactile or auditory learning experiences as provided by the faculty.  Assessment and Evaluation:  Discuss alternative assessment methods with faculty if standard methods do not accommodate specific needs.  Utilize allowed accommodations, such as extended time or oral exams, and inform faculty if adjustments are necessary.  Professional Development:  Stay informed about new assistive technologies and resources that could benefit the learning experience.  Participate in training sessions or workshops offered by the Office of Disability Services to enhance skills in using assistive technologies.  Feedback and Continuous Improvement:  Provide constructive feedback to the Office of Disability Services and faculty regarding the effectiveness of current accommodations and technologies.  Participate in surveys or discussions aimed at improving the overall accessibility and quality of support services.  Office of Disability Services Accommodation, Evaluation and Coordination:  Evaluate the accommodation technological needs of Students with disabilities and coordinate the provision of appropriate accommodations in collaboration with faculty, OneIT, communication channels, and other relevant stakeholders.  Collaborate and coordinate with OneIT to distribute any additional technology (i.e. laptops, tablets, software, etc.) needed to support the faculty and Students with disabilities for teaching and learning.   Coordinate with Faculty, Students, and OneIT to offer assistive technology support to Faculty and Students with disabilities, including training, troubleshooting, and assistance with acquiring and using assistive technology tools and devices.   Facilitating the provision of accessible digital course materials.  Providing guidance and support to Faculty in accommodating Students with disabilities.  Accessibility Consultation and Guidance:  Provide consultation and guidance to Faculty, OneIT, and other stakeholders on accessibility best practices and compliance with accessibility standards.  The Office of Disability Services will collaborate closely with Faculty, OneIT, and other relevant stakeholders to ensure that all technological accommodations are effectively implemented, and Students have equal access to educational opportunities.  Advocacy and Representation:  Work collaboratively with faculty, OneIT, communication channels, and other stakeholders to promote awareness and understanding of accessibility issues and ensure that Students with disabilities receive equitable treatment and support for classroom and learning technology needs.  Collaborative Partnerships:  Facilitate communication and collaboration among all parties involved in accommodating Students with disabilities, ensuring effective coordination and implementation of accommodations relating to teaching and learning technological needs.  Continuous Improvement and Evaluation:  Evaluate the accessibility of existing accommodations, soliciting feedback from Students and stakeholders, and implementing updates and enhancements to improve the overall accessibility and quality of support services.  Review guidelines yearly engaging all stakeholders to assess Faculty engagement, student satisfaction, emerging technologies, and all other relevant information to improve the support of Students with disabilities.  Effective Communication:  Establish and maintain effective communication among faculty, OneIT, the Office of Disability Services, and other relevant stakeholders involved in accommodating Students with disabilities.  Communicate with Faculty prior to semester to evaluate technological needs for instruction.   Compliance:  Faculty participation in training sessions and workshops on accessibility and assistive technologies will be tracked to ensure faculty remain current and engaged with the needs of Students with disabilities.  OneIT will conduct regular accessibility testing of classroom technologies, online resources, and digital tools to identify and address accessibility barriers.  Feedback from all stakeholders regarding the accessibility of technology resources and usage will be collected and used to guide improvement efforts.  The Office of Disability Services will provide regular reports on compliance with accessibility requirements and the status of accommodation efforts of relevant stakeholders.  The importance and recommendation of compliance will be relayed to all Deans and Faculty scheduled to teach Students with disabilities, by the Dean of Undergraduate Education prior to every semester.   Contact Information Phillip Gehman pgehman@stevens.edu  Harry Ortiz hortiz@stevens.edu  Michael Scalero mscalero@stevens.edu   Eve Riskin eriskin@stevens.edu  Resources IT Support support@stevens.edu 201-380-6599 Knowledge Base & Training Classroom Technology Knowledge Base Microsoft Teams KB - coming soon! Training Video - coming soon!  ADA Compliance and Guidelines Guide to Disabilities Rights Laws: https://www.ada.gov/resources/disability-rights-guide/  Universal Guide for Learning: https://udlguidelines.cast.org/  Experiencing an issue or need additional support? Contact our OneIT Team by  Opening a support ticket or  Calling us at 201-380-6599 

The Division of Information Technology has partnered with Undergraduate Admissions and the Office of Disability Service to offer training and guidance to make classrooms inclusive for Students with disabilities. Be sure to review the Guidelines for Using Assistive Technology and request a training session from IT to learn how to use Microsoft Teams with the classroom technology and annotate using a tablet if needed, allowing visually impaired students to access course materials projected in the room. Microsoft Teams Setup Step 1: Open the Microsoft Teams application on your device. Step 2: From the Calendar section of Teams, create a New meeting calendar invitation for your class session. Step 3: Ensure sure the meeting invite spans the entire semester and invite the student(s) as attendees, then select Save. Step 4: Once you have successfully created a Teams invitation for your class session it will appear on your calendar. Classroom System Setup Step 1: Turn on the classroom system using the room control located near the instructor station. Step 2: Connect your device to the room system using the HDMI cable. Note: Tablets and phones may require an adapter, contact support@stevens.edu for assistance. Step 3: Adjust the room settings. In Standard Hybrid classrooms, if using the room camera and microphone plug in the USB cable next to the HDMI cable. If your class is fully onsite, then disregard this initial step. Select HDMI as the source on the room control panel. On MAC devices, adjust the audio settings (sound output) if necessary. The audio output source name may vary from room to room. Note: iPad and Windows devices automatically route. Step 4: Have students join the Microsoft Teams meeting from their own devices. Step 5: Ensure your screen is being displayed on the projection screen in the classroom and then share your screen with students in the Microsoft Teams meeting. Step 6: Ensure that both the Microsoft Teams microphone and camera are muted on both the student's and instructors devices to avoid feedback. Additional Resources For guidance on using classroom technology visit the Classroom Technology Guides For assistance with Microsoft Teams visit Microsoft Teams Knowledge Base article Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

Before you Start Please visit our classroom overview for information on available technology in our rooms. You will need a computer to connect to one of our classrooms. Starting up the System Step 1: Touch Screen to Continue. Step 2: Select Room Controls.  Step 3: Select the Power Icon next to Projector to turn the system on.  Step 4: Select the Home Icon after the system has turned on.  How to Present To connect with an HDMI cable, plug in the HDMI cable next to the instructor's desk. Your laptop should automatically present once it's plugged in.  To connect to Solstice, select Room Controls, and select Mersive next to Input.  Zoom Rooms Zoom Rooms is a conference room software that makes starting or joining a meeting simple and seamless. You can start a Zoom Meeting with just a tap of the button on our touch panels. With Zoom Rooms, you can join meetings wirelessly, share content effortlessly, and utilize your classroom technology such as cameras, microphones, and speakers.   How to Use Step 1: Select Home Icon and New Meeting. New Meeting: start new meeting Join: enter Meeting ID Please note if joining a meeting, admit the classroom as a participant (classroom name will be listed) and promote to co-host on your computer. Camera/Microphone/Speaker will automatically connect.  Zoom Rooms Menu To Mute/unmute room microphone select Mute. To Start/Stop room camera select Stop Video. To Record select record and enter email address. Sharing your Computer Screen in Zoom Rooms HDMI Sharing Step 1: To share your screen in a Zoom Meeting using Zoom Rooms, simply plug in the HDMI cable near the instructor's desk. Your laptop should automatically start screen sharing through Zoom Rooms. Wireless Sharing Step 1: To wirelessly share your screen in a Zoom Meeting using Zoom Rooms, select Security.  Step 2: Under Allow Participants to, click the toggle next to share screen. Once selected, click Done. Step 3: Select Share Content on the Touch Panel. A share key will be generated.   Step 4: On the Zoom Desktop Client on your laptop, select Share Screen and enter the Sharing Key seen on the Touch Panel. You should now be wirelessly presenting via Zoom Rooms. FAQs Why can't I see my computer on the display? Make sure cables are secured on podium.  Make sure cables are not damaged, if they are please contact Client Support Services at support@stevens.edu or 201-380-6599. Please make sure your laptop is set to Duplicate mode (PC setting) or Mirror display (Mac setting). Why can't I hear my computer audio from the speakers?  For HDMI, make sure the audio cable is securely connected to laptop and podium.  Check audio settings on laptop to see if classroom speakers is selected when using HDMI.   Why can't I connect to Solstice Wireless Projection?  Please make sure you are connected to the Stevens network, Solstice is available to Faculty, Staff, and Students.  For iPad users, please make sure you have selected Screen Mirroring option. Please make sure you are typing in the correct four-digit key code, a new code is created every time you are disconnected. Who do I contact for Rooms Issues? For all technology issues or a laptop adapter loan please contact Client Support Services at support@stevens.edu or 201-380-6599 for immediate assistance.  Please contact classroomissues@stevens.edu for all furniture related issues or to have markers replaced and whiteboards cleaned. Seating Charts To view seating charts for classrooms, click here.  Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

Before you Start Please visit our classroom overview for information on available technology in our rooms. You will need a computer to connect to one of our classrooms. How to Present Step 1: Touch Screen to Continue. Step 2: Select Presentation. Laptop HDMI - Select if connected to HDMI Cable. Mersive – Select if wirelessly presenting with Solstice. Presentation Audio Options Speakers On – mute/unmute classroom speakers. Mic is active – mute/unmute video conferencing audio. *Note: The touch panel controller only works for selecting your display source for fully onsite presentation. For all things hybrid and Zoom-related, you MUST use the digital whiteboard as the controller. Zoom Rooms Zoom Rooms is a conference room software that makes starting/joining a meeting simple and seamless. You can start a Zoom Meeting with just a tap of the button on our touch panels. With Zoom Rooms, you can join meetings wirelessly, share content effortlessly, and utilize your classroom technology such as cameras, microphones, and speakers. How to Use Step 1: Launch the Meeting from the touch panel by selecting Zoom. New Meeting: start new meeting Join: enter Meeting ID Please note if joining a meeting, admit classroom as participant (classroom name will be listed) and promote to co-host on your computer. Camera/Microphone/Speaker will automatically connect. Zoom Rooms Menu Stop Video: Start/Stop room camera Mute: Mute/unmute room microphone Record: Select record and enter email address to record meeting Security: To allow Participants to share, select Security Under Allow Participants to, click the toggle next to share screen. Once selected, click Done Share Content: To share content from a computer, select Share Content or Camera A share key will be generated. Select Share on the Zoom Desktop Client on the computer and enter the Share Key or Meeting ID FAQs Why can't I see my computer on the display? Make sure cables are secure. Make sure cables are not damaged, if they are please contact Client Support Services at support@stevens.edu or 201-380-6599. Please make sure your laptop is set to Duplicate mode (PC setting) or Mirror display (Mac setting). Why can't I hear my computer audio from the speakers? For HDMI, make sure the audio cable is securely connected to laptop and wall plate. Check audio settings on laptop to see if classroom speakers is selected when using HDMI. Why can't I connect to Solstice Wireless Projection? Please make sure you are connected to the Stevens network, Solstice is available to Faculty, Staff, and Students. For iPad users, please make sure you have selected the Screen Mirroring option. Please make sure you are typing in the correct four-digit key code, a new code is created every time you are disconnected. Who do I contact for rooms issues? For all technology issues or a laptop adapter loan please contact Client Support Services at support@stevens.edu or 201-380-6599 for immediate assistance. Please contact classroomissues@stevens.edu for all furniture related issues or to have markers replaced and whiteboards cleaned. Seating Charts To view seating charts for classrooms, click here. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

Before you Start Please visit our classroom overview for information on available technology in our rooms. You will need a computer to connect to one of our classrooms. Starting up the System Step 1: Touch Screen to Continue. Step 2: Select Room Controls.  Step 3: Select the Power On below Projector to turn the system on. Turn on the side displays by selecting Left Display Power On and Right Display Power On.  Step 4: Select the Home Icon after the system has turned on.  How to Present To connect with an HDMI cable, plug in the HDMI cable next to the instructor's desk. Your laptop should automatically present once it's plugged in.  To connect to Solstice, select Room Controls, and select Solstice next to Input.  Zoom Rooms Zoom Rooms is a conference room software that makes starting or joining a meeting simple and seamless. You can start a Zoom Meeting with just a tap of the button on our touch panels. With Zoom Rooms, you can join meetings wirelessly, share content effortlessly, and utilize your classroom technology such as cameras, microphones, and speakers.   How to Use Step 1: Select Home Icon and New Meeting. New Meeting: start new meeting Join: enter Meeting ID Please note if joining a meeting, admit the classroom as a participant (classroom name will be listed) and promote to co-host on your computer. Camera/Microphone/Speaker will automatically connect.  Zoom Rooms Menu To Mute/unmute room microphone select Mute. To Start/Stop room camera select Stop Video. To Record select record and enter email address. Sharing your Computer Screen in Zoom Rooms HDMI Sharing Step 1: To share your screen in a Zoom Meeting using Zoom Rooms, simply plug in the HDMI cable near the instructor's desk. Your laptop should automatically start screen sharing through Zoom Rooms. Wireless Sharing Step 1: To wirelessly share your screen in a Zoom Meeting using Zoom Rooms, select Security.  Step 2: Under Allow Participants to, click the toggle next to share screen. Once selected, click Done. Step 3: Select Share Content on the Touch Panel. A share key will be generated.   Step 4: On the Zoom Desktop Client on your laptop, select Share Screen and enter the Sharing Key seen on the Touch Panel. You should now be wirelessly presenting via Zoom Rooms. FAQs Why can't I see my computer on the display? Make sure cables are secured on podium.  Make sure cables are not damaged, if they are please contact Client Support Services at support@stevens.edu or 201-380-6599. Please make sure your laptop is set to Duplicate mode (PC setting) or Mirror display (Mac setting). Why can't I hear my computer audio from the speakers?  For HDMI, make sure the audio cable is securely connected to laptop and podium.  Check audio settings on laptop to see if classroom speakers is selected when using HDMI.   Why can't I connect to Solstice Wireless Projection?  Please make sure you are connected to the Stevens network, Solstice is available to Faculty, Staff, and Students.  For iPad users, please make sure you have selected Screen Mirroring option. Please make sure you are typing in the correct four-digit key code, a new code is created every time you are disconnected. Who do I contact for Rooms Issues? For all technology issues or a laptop adapter loan please contact Client Support Services at support@stevens.edu or 201-380-6599 for immediate assistance.  Please contact classroomissues@stevens.edu for all furniture related issues or to have markers replaced and whiteboards cleaned. Seating Charts To view seating charts for classrooms, click here.  Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599