How to Use Mailbox Archive
Learn how to use your mailbox archive through Outlook's Web, Windows, and MacOS applications.
Accessing Your Mailbox Archive
Step 1: Open your Outlook through the web, Windows, or MacOS application.
Step 2: On the left-hand side of Outlook in the folder pane you will see a section labeled "In-Place Archive" under your primary mailbox.
Step 3: Click on the archive section to expand it and view the folder structure.
The archive will have a similar folder structure to your primary mailbox. This means that if you have folders like "Inbox," "Sent Items," and "Deleted Items" in your primary mailbox, you will see corresponding folders in your archive. This structure helps you easily navigate and find archived emails.
Archive Policies
Stevens offers two main archive policies:
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Default MRM Policy: With this policy, emails older than 2 years will automatically move to the "In-Place Archive" folder. This helps keep your primary mailbox organized and within size limits.
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Recoverable to Deleted Items Archive Policy: This policy requires you to manually move emails to the archive folder. However, some recoverable items will be moved to the archive automatically.
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5-year Move to Archive Policy: If archiving is enabled on a mailbox with this policy, emails older than 5 years will automatically move to the "In place archive" folder.
Searching Emails
When you search for emails in your email client, the search will include both your primary mailbox and the archive. This ensures that you can find all relevant emails, whether they are in your primary mailbox or archived.
Additional Information
- The auto-move policies create the same folder structure in the archive as in your primary mailbox.
- Archiving helps manage mailbox size and ensures that you can continue to receive emails and calendar invitations without issues.
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