Maximizing Zoom Meeting Security Checklists

Use these checklists to set up maximum security in order to prevent unwanted intruders and disruptions in your Zoom meeting.

When creating your Zoom meeting in the Zoom web portal, following these steps and settings will ensure maximum security.

Require registration (for meetings with external attendees)
Do not use your Personal Meeting ID
Require a passcode to join the meeting
Turn on the waiting room
Restrict attendees to those with a Stevens email address
- Note: To include external (non-Stevens) participants in your meeting, add these participants using the authentication exception feature
Do not allow participants to join the meeting anytime
Mute participants upon entry
Designate alternative host(s) to help you manage participants
Avoid posting the Zoom meeting link on public websites

For more information about each step in the Checklist, please see Zoom Pre-Meeting Settings: Step-by-Step Instructions.

In order to ensure that you have access to these settings, please update your Zoom desktop client to the latest version before hosting the meeting.

Once you are in the Zoom meeting, take these steps to ensure maximum security.

Designate co-host(s)
Enable the waiting room
Use the Security menu to disable the ability for participants to:
- Share screen
- Chat
- Rename themselves
- Unmute themselves
- Start video
Turn off annotation
Mute participants
As needed use the Security menu to:
- Lock the meeting
- Remove unwanted participants
- Suspend participant activities

For more information about each step in the Checklist, please see Zoom In-Meeting Settings: Step-by-Step Instructions.

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