Adding a Waiting Room or Passcode to Your Zoom Meeting
Whether you use Zoom for teaching, learning or meetings, we recommend adding a waiting room and/or passcode as a best practice in order to make your meeting more secure. Learn how to add a waiting room and/or a passcode to your Zoom meeting in Canvas or outside of Canvas.
The waiting room feature allows the host to control who enters the meeting and when a participant joins the meeting. As the meeting host, if you enable the waiting room for your meeting, all attendees are placed in a waiting room when they click the link to join your meeting. The host can then admit attendees from the waiting room one by one or admit them all at once.
Add a passcode to your meeting to ensure that only attendees with both the meeting ID and passcode can join your meeting.
Before you start
How to Add a Waiting Room and/or Passcode to a Zoom Meeting Scheduled in Canvas
If you schedule course sessions and/or office hours for Zoom in Canvas, please follow these instructions for adding a waiting room and/or a passcode to your meetings.
Step 1: Open your course in Canvas
Step 2: Select Zoom
Step 3: Select Schedule a New Meeting
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Step 4: Enter meeting information such as Topic, When, Duration, etc.
Step 5: To add a waiting room to your meeting, under Security, select the checkbox next to Waiting Room

Step 6: To add a passcode to your meeting, select the checkbox next to Passcode and enter the passcode you would like users to use to join the meeting. Please create a passcode that cannot be guessed easily, such as 12345 or the name of the course or instructor.

Step 7: After adding all of the meeting information, select Save to save the meeting.
Step 8: Please share the passcode with your students so that they can join your Zoom session. You can share your passcode via a Canvas Announcement and/or via a Canvas Inbox message.
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How to Add a Passcode or Waiting Room to a Zoom Meeting Scheduled Outside of Canvas
Step 1: Sign into my.stevens.edu and select Zoom
Step 2: Select Meetings
Step 3: If any of your upcoming meetings do not have either a passcode or a waiting room, they will be marked with a red exclamation mark. Add a passcode or waiting room to any of these existing meetings by selecting the meeting name, selecting Edit, and following the instructions below, starting with Step 5.

Step 4: To create a new meeting, select Schedule a New Meeting and enter the meeting information, such as Topic, When, Duration, etc.

Step 5: To add a waiting room to your meeting, under Security, select the checkbox next to Waiting Room

Step 6: To add a passcode to your meeting, select the checkbox next to Passcode and enter the passcode you would like users to use to join the meeting. Please create a passcode that cannot be guessed easily, such as 12345 or Stevens.

Step 7: After adding all of the meeting information, select Save to save the meeting.
For additional information about Zoom meetings, please see this article.
Experiencing an issue or need additional support? Contact our OneIT Team by